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Ultimate Software Group
Posted: March 31 2016
Company Location: Los Angeles, CA
Application Deadline: Available Year-round
Position: 10 Part-time, Paid
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DescriptionThis is an exciting opportunity for a dynamic Administrative Assistant seeking a high-energy work environment where they can make an immediate impact.
This demanding and fast paced position will require a personable candidate that is highly proficient in all administrative software, particularly Microsoft Word, Excel and Power Point, as well as have some ability in graphic design and AIA software. The candidate should have extremely strong inter-personal and organizational skills. The abilities to communicate effectively with a variety of personalities, multi-task, problem solve and adjust from a daily routine are all musts. We are seeking someone with a proactive, forward-thinking approach and a client service and marketing mindset.
ResponsibilitiesMaintain filing systems to ensure proper and timely handling of correspondence, documents, materials and records.
Support managing director’s day-to-day activities (travel, calendar, timesheets, expense reports, phone calls).
Develop understanding and work with business contracts
Utilize excellent business writing skills.
Interface with accounting to request purchase orders and general office expenses.
Update/maintain marketing materials and project photography.
Assist with preparation and coordination for all major conferences the division attends.
Perform other duties and functions as may be assigned by supervisor or manager.
This firm offers employees competitive wages, health care and 401K matching along with numerous opportunities to become involved in extra-curricular activities and organizations established through the firm.
RequirementsRequirements for Administrative Assistant:
Some experience in Adobe Acrobat, Illustrator, InDesign, and Photoshop.
Strong organizational skills.
Excellent oral and written communication skills.
Ability to interact with clients on the behalf of senior management.
Strong attention to detail including proofreading.
Ability to work well under pressure, juggle and prioritize multiple projects and adjust work accordingly, often against tight deadlines.
Strong customer service skills.
Ability to represent the firm well to external organizations, clients and vendors.
Must be quality minded and self motivated.