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DescriptionPayroll Timekeeper /Administrative Assistant II
Cook County Sheriff’s Office - Chicago, IL
ResponsibilitiesKey Responsibilities and Duties
Ability to read, understand and implement all applicable General Orders, Collective Bargaining Agreements and Personnel Directives as they relate to accurate timekeeping methods and procedures.
Performs basic mathematic calculations and exercises attention to detail in processing time and attendance records, inventories, payrolls, personnel forms, purchase orders, work orders, posting figures and reviewing documents for accuracy.
Post time from daily attendance sheets and Timekeeping and Attendance forms (three (3) part forms) to ensure proper adjustments of time and attendance ensuring benefit time accrual and utilization are accurately calculated.
Participates in daily and quarterly audits of official time cards maintained in the Sheriff’s Personnel Office to ensure division/unit employees are afforded proper time accrual and usage.
Operates computer word processing program to compose, from source documents, a variety of standard format letters, labels, spreadsheets, business records; transcribes materials and checks grammar, spelling and punctuation.
May compose correspondence of a routine nature, subject to review and editing.
Exercises skill in the routine coding, screening, sequencing, filing, copying, proofing, logging and cross-referencing of data via hand, computer or other format. Reviews assembled material for completeness, clarity and accuracy; reconciles discrepancies by looking up data in files, cross-referencing other data and records.
Maintains office files and records; assists others in locating, identifying, retrieving, moving, copying files and records.
Receives sorts and distributes mail and other materials; post letters and packages.
Receives calls and visitors; provides basic information, forms, brochures, etc. relative to rules and set guidelines of the agency; answers questions of a routine nature; refers difficult matters to senior staff; exercises tact and courtesy.
Performs routine tasks of an administrative nature, such as maintaining calendars or schedules, screening calls, securing information, keys, supplies, collating and assembling documents for signing or distribution.
Operates a variety of standard office equipment; may perform minor cleaning and maintenance on photocopies, printers, calculators, etc.
Knowledge, Skills, and Abilities
A high level of accuracy and proficiency in the use of typewriters, word processing, PC software and other computerized programs to manage and generate information, reports, letters, etc. is required.
Ability to apply basic mathematic skills in performing routine calculations, such as figuring totals and percentages.
Good attention to detail, ability to proof, transcribes and cross reference data from various resources.
Good knowledge of basic language skills, punctuation and grammar, and their application to business forms, letters and records.
Ability to identify and maintain files and records,
Possession of a High School Diploma or General Education Development (G.E.D.) test certificate.
Two (2) years professional experience using an electronic time and attendance system.
Possession of five (5) or more years of professional work experience in processing payroll records, related timekeeping and attendance records and auditing processing systems of a large and diverse organization.
Two (2) years professional work experience in a large public or governmental organization dealing with human resources policies, employment, and related benefits and selection issues.
Possession of ten (10) or more years of professional work experience in processing payroll records, related timekeeping and attendance records and auditing processing systems of a large and diverse organization.
Two (2) years professional experience utilizing Workforce Employee Center software and/or Cook County Time (CCT) Payroll System.