Real Estate Executive Assistant / Transaction Coordinator

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3056 N. Clybourn Aven # CN
Chicago, IL
Application Deadline: Available Year-round
Position: Full-time, Paid

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Salaried position, plus bonus per closed transaction. Additional compensation will be considered based on experience and skill set.
Our Fast --paced, top producing Real Estate office has an opening for a Real Estate Executive Assistant/Transaction Coordinator.
A top producing Real Estate Agent in Chicago is looking for a go-getter assistant...someone who is a self-starter, an efficient multi-tasker, great with people, has a positive attitude and loves working.

You are great at follow-up. You pay attention to detail and stay on top of tasks with ease. Chances are you're an organizational whiz. You like to set up systems that make an office run more efficiently. You will be responsible for gathering client information, making regular phone calls to clients and referral partners, setting up appointments and Realtor events and entering information into our database to prepare mortgage clients. Attention to detail is key and mortgage experience is an added bonus.

You love to make phone calls and keep in touch with clients and referral partners. You know your way around the internet and can figure out new ways to use it to keep in touch with clients. Great at building rapport and gathering information when needed.

We are seeking candidates with experience in Lead Coordination, Real Estate Transaction Coordination & Management of a Real Estate Team.


Application Process:
To be considered for this position send your resume to and paste in the body the following paragraph in the email and fill in the blanks: (make any edits you feel may be necessary for a leading first impression)

[Insert opening greeting here]

My name is __________ and I am interested in the Executive Assistant/Transaction Coordinator position because___________. The reason I am looking for work is______________.

My most notable personal accomplishment is/was ______________ and my most notable professional accomplishment is/was_______________.

If I had to describe my personality with only one adjective it would be ______________.

Five years from today I will______________________.

To briefly sum up my experience in real estate and/or construction, I have _____________________. (If you have no experience it is still OK to apply but it would be helpful if you do)

(Feel free to add in anything else you feel is important)

[Insert closing statement here]


High degree of professional written, verbal, math and organizational skills
Experience working with the MLS (multiple listing service), preferred
Working knowledge of current C.A.R. Listing and Purchase contracts
Exceptional follow up skills and ability to meet contract deadlines
Background working in the real estate industry
Versatility in handling a wide variety of clients' needs
Working knowledge of Microsoft Word, Excel, Outlook, Google Docs, Docusign
Excellent work habits and attendance record
Commitment to client care and service with a "Disneyland attitude"
Duties to Include:
1. Build, create/implement, and manage all systems for sellers, buyers, lead generation, database management, information management, and back-office support from “Customer Acquisition-to- Contract”
2. Oversee transaction from “Contract-to-Close”
3. Create and maintain an operations manual that documents all systems and standards
4. Communicate with the lenders and obtain loan conditions
5. Coordinate Termite Inspection, Physical Home Inspection & Repairs
6. Communicate with clients on all closing time frame dates throughout the transaction
7. Ensure that the transaction closes according to the client's expectations

How To Apply

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