Administrative Assistant

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Inland Kenworth (US) Inc. and Inland Lease & Rental Inc.
 Virtual
Posted: March 28 2016
Company Location: Montebello, CA
Application Deadline: Available Year-round
Position: 49 Full-time, Paid (College Credit Required)

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Description

Administrative Assistant
5/11/2005
Page
2
PURPOSE OF THE POSITION
(The main reason for the position, in what context and what is the overall end result)
The Administrative Clerk is responsible for providing administrative and clerical services in
order to ensure effective and efficient operations.
SCOPE
(The way that the position contributes to and impacts on the organization)
The Administrative Clerk reports to the Senior Administrative Officer and is responsible for
providing administrative a
nd clerical services. Providing these services in an effective and
efficient m

Responsibilities

Administrative Assistant
5/11/2005
Page
2
PURPOSE OF THE POSITION
(The main reason for the position, in what context and what is the overall end result)
The Administrative Clerk is responsible for providing administrative and clerical services in
order to ensure effective and efficient operations.
SCOPE
(The way that the position contributes to and impacts on the organization)
The Administrative Clerk reports to the Senior Administrative Officer and is responsible for
providing administrative a
nd clerical services. Providing these services in an effective and
efficient manner will ensure that municipal operations are maintained in an effective and
efficient manner.
RESPONSIBILITIES
(Major responsibilities and target accomplishments expected of
the position including the typical problems
encountered in carrying out the responsibilities.)
1.
Provide administrative support to ensure that municipal operations are maintained in an
effective, up to date and accurate manner
Main Activities:


Type cor
respondence, reports and other documents


Maintain office files


Open and distribute the mail


Take minutes at meetings


Distribute minutes


Coordinate repairs to office equipment
2.
Provide support to Council to ensure that Council is provided with the resour
ces to make
effective decisions
Main Activities:


Maintain confidential records and files


Maintain records of decisions


Arrange for payment of honorariums


Research and assist with the preparation of motions, policies and procedures


Review and edit reports
to the Board


Prepare correspondence for Board members


Prepare documents and reports on the computer


Schedule Board meetings


Prepare agendas for Board meeting

Requirements

The incumbent must have proficient knowledge in the following areas:


knowledge of office
administration and bookkeeping
procedures


knowledge of council and
committee systems


ability to maintain a high
level of
accuracy confidentiality
concerning financial and
employee files
Skills
The incumbent must demonstrate the following skills:


excellent interpersonal skills


team building skills


analytical and problem solving
skills


decision making skills


effe
ctive verbal and listening
communications skills


attention to detail and high level
of accuracy


very effective organizational
skills

How To Apply

Apply
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