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Administrative AssistantBookmark This
Posted: May 04 2016
Company Location: Jamaica, NY
Application Deadline: Available Year-round
Position: 10 Full-time, Paid (College Credit Required)
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Hikma Pharmaceuticals is a large, regional professional services firm with more than 550 people, of whom 70 are partners and principals. We offer a wide range of accounting, auditing, tax, consulting, restructuring, bankruptcy and advisory services as well as litigation and corporate financial advisory services to domestic and international clients in selected industries.
Hikma Pharmaceuticals, whose origins date back to 1907, has a long history of providing attentive and responsive client service. Client satisfaction and retention are reflected in our industry rankings. Marks Paneth is the 9th largest firm in the Mid-Atlantic Region (Accounting Today) and the 35th largest in the nation (Accounting Today).
We serve a broad spectrum of clients ranging from high-net-worth individuals and their families, lawyers and law firms, closely held businesses and corporations, trusts and estates, nonprofit and governmental entities.
The firm has four offices in the New York metropolitan area — our main office in Manhattan and three additional offices in Westchester County, Long Island and New Jersey — as well as offices in Washington, D.C. and the Cayman Islands. We serve an international client base, and no single client represents more than 2 percent of our total revenue.
We have an outstanding opportunity for an energetic individual to join the Administrative Assistant team of our New York office. As the Administrative Assistant working with our Audit team, this person will be in a visible position that requires a professional individual with excellent interpersonal, communication and organizational skills. We are looking for someone who can work independently and at a high intensity.
ResponsibilitiesEditing of financial statements and client documents
Construct and develop PowerPoint presentations for prospective clients, conferences and webinars
Draft, edit and update client proposals
Document management: scan and maintain client database
Maintain staff schedule and directory
Collation and binding of client materials.
Maintain and coordinate schedules including meetings, travel arrangements, special events
Compile and monitor correspondence, memos and prioritize critical information
Prepare internal and external correspondence
Answering telephones, responding to routine client requests and directing calls appropriately
Assisting with various other administrative assignments as they arise including mailings, faxing, filing, copying and calendar management
Assist with special projects on an as needed basis
RequirementsExcellent PowerPoint, Word, Excel, Adobe and Access skills – Visio is a plus
Basic knowledge of Salesforce experience
Excellent telephone manner and communication skills.
Prior experience as an Administrative Assistant in a fast paced environment.
Must possess excellent interpersonal skills.
Flexibility with hours.
Ability to adapt to shifting priorities and function in a deadline driven environment.
Ability to interact professionally with employees of all levels within the firm; strong communication skills are highly desirable.
Experience with working and developing marketing materials
Previous financial or public accounting experience is a plus