Administrative Assistant

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Cactus Wellhead, LLC
 Virtual
Posted: March 21 2016
Company Location: Clutch City, TX
Application Deadline: Available Year-round
Position: 40 Full-time, Paid (College Credit Required)

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Description

The administrative assistant job description can differ from company to company but these are the typical tasks and responsibilities of the administrative assistant job.

Administration support and administrative assistance are key to the efficient operation of a unit, department or company. Administrative assistant jobs are one of the most commonly listed jobs in the employment market and employers are found in a wide range of industries.

Responsibilities


answer, screen and transfer inbound phone calls
receive and direct visitors and clients
general clerical duties including photocopying, fax and mailing
maintain electronic and hard copy filing system
retrieve documents from filing system
handle requests for information and data
resolve administrative problems and inquiries
prepare written responses to routine enquiries
prepare and modify documents including correspondence, reports, drafts, memos and emails
schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors
prepare agendas for meetings and prepare schedules
record, compile, transcribe and distribute minutes of meetings
open, sort and distribute incoming correspondence
maintain office supply inventories
coordinate maintenance of office equipment
coordinate and maintain records for staff, telephones, parking and petty cash

Requirements


communication skills - written and verbal
planning and organizing
prioritizing
problem assessment and problem solving
information gathering and information monitoring
attention to detail and accuracy
flexibility
adaptability
customer service orientation
teamwork

How To Apply

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