Administrative Assistants

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SMARTRONIX Inc
 Virtual
Posted: May 04 2016
Company Location: Lynn, MA
Application Deadline: Available Year-round
Position: 11 Full-time, Paid

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Description

This is a unique opportunity for the right individual. We are seeking an "A" player to join a team of Administrative Assistants that are responsible for the management of the day-to-day operations of a rapidly growing family owned Pest Control company. This role is extremely dynamic and encompasses all aspects of the business.

Responsibilities


Handling of inbound outbound calls from customers and technicians.
Scheduling of customer accounts.
Assist technicians with account management.
Outline pest control options and pricing to customers, upselling when possible.
Assist in billing, accounting, and collections on accounts.
Reporting and reports analysis on various billing, sales, and source reports.
Routing of technicians and stop layouts utilizing MapPoint and GPS management.
Taking payments over the phone or in person to ensure that collections are kept to a minimum.
Assist in vehicle and fleet management including scheduling of maintenance and repairs.
Equipment and chemical inventory management.
Preparing customer correspondence including regular scheduling notifications, proposals submissions contracts and collection notifications.
Invoice management including initial creation, printing, updating, filing, and archiving.
Responding immediately to requests from the President, Vice President, and Managing Partner.

Requirements

• Bachelor's degree or equivalent work experience preferred
• Excellent written and oral communication skills
• General knowledge of Microsoft Office, MS Word, MS Excel, and MS Powerpoint
• Ability to effectively multi-task and prioritize in a fast paced industry

Skills

Required - Good communication skills, Good Listener, Ability to work under pressure

How To Apply

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