Administrative Assistants

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Securitas Security Services USA
 Virtual
Posted: March 21 2016
Company Location: Hidden Valley, CA
Application Deadline: Available Year-round
Position: 40 Full-time, Paid (College Credit Required)

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Description

As an Administrative Assistant you will be responsible for providing administrative support to ensure efficient operation of the office. You will support managers and employees through a variety of tasks related to organization and communication. You will communicate via phone and email ensuring that all administrative assistant duties are completed accurately and delivered with high quality and in a timely manner.

Responsibilities

Administrative Assistants perform a variety of routine to difficult bookkeeping clerical work primarily related to the enrollments,computation of fees, billing and collection of childcare center fees for service.

Responsibilities will include:

Receiving, coding and processing monthly enrollments for billing.
Preparing and balancing deposits and posting payments to the child care accounts.
Reviewing computer reports related to billing and receipts for accuracy and preparing various reports for the various child care centers.
Inputting data for extra charges and credits for billing.
Follow up on delinquent accounts.
Reconciling payments from 3rd party payers
Maintaining a clean work environment
Agency billing if applicable
Respond to telephone inquiries
Other office duties as requested by school management

We are looking for candidates that are as passionate about the growth and development of the precious children in our care as we are. We are most interested in talking to applicants that have:
Business experience involving the preparation and maintenance of bookkeeping or financial records.
Business degree preferred
Strong knowledge of Bookkeeping and accounting clerical procedures as related to accounts receivable, accounts payable, billing and other standard accounting functions.
Basic business data processing principles as applied to financial record keeping.
Posting, verifying, compiling and reconciling various accounting documents, records and reports. Maintaining attention to detail and accuracy while meeting critical deadlines.
Exercising independent judgment within established guidelines and prioritizing work.
Must be at least 18 years of age
Must HS diploma or equivalent


We also offer ALL employees:

Dental and vision insurance
Accident and critical illness insurance
Company paid basic life insurance
Supplemental life insurance available
Short disability insurance
Childcare discount
401(k) retirement plan
Employee referral bonuses
Electronic pay options
Group prepaid legal assistance
Employee assistance program
Identity Theft coverage
Pet insurance
Employee discounts on travel, computers and many more national and local retailers

Full-time positions may also be eligible for:

Health insurance
Long-term disability insurance
Education assistance
Paid time off
Flexible health care and dependent care spending accounts

Requirements

Proven admin or assistant experience
Knowledge of office management systems and procedures
Excellent time management skills and ability to multi-task and prioritise work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organisational and planning skills
Proficiency in MS Office

How To Apply

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