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1518 S Alamo St
San Antonio, TX
Posted: July 14 2016
Application Deadline: Available Year-round
Position: Part-time, Unpaid
Always be on the alert for potentially fraudulent job postings online - never send money to a potential employer.
DescriptionTo Apply: All potential candidates will need to submit PDFs of their resume, cover letter and letter of
recommendation from instructor or supervisor to firstname.lastname@example.org
Email Subject line - Admin Intern Applicant
Letters - ATTN: Nicole Amri, Community | Program Director
Submissions will be accepted until position is filled. No phone calls please.
Summary Description: Intern will work in all aspects of the SAY Sí administrative office. Intern will
serve as an administrative assistant and gallery/gift store attendant; perform administrative and office
support activities for multiple supervisors. Arts administrative interns will acquire a broad knowledge
of communications strategy and organizational operations and will participate in special projects with
ResponsibilitiesAdministrative Intern Job Duties:
• Answer, screen and transfer inbound phone calls; providing information by answering questions and
• Receive and direct visitors and clients: handles requests for information and data.
• General clerical duties including photocopying, faxing, mailing, filling and organizing.
• Prepare and modify documents including correspondence, reports, drafts, studio flyers and emails.
• Resolve administrative problems by preparing reports, analyzing data and identifying solutions through
• Maintain electronic and hard copy filing system: retrieving documents from filing systems. Including
grant files and student database [electronic and hard copy].
• Provide support for student sales including inventory, payments and point-of-sale transactions.
• Provide assistance with event management, preparation and execution.
• Contribute to team effort by accomplishing related goals as needed.
• Writing and assisting with website and social media development.
RequirementsQualifications: Must have good organization, management and communication skills, with a demonstrative
ability to organize for and support multiple projects. Must be proficient in Microsoft Office. Undergraduate and
graduate students encouraged to apply.
• Must have reliable transportation to and from SAY Sí as may be asked to distribute promotional
materials or other errands.
• Must submit 1 letter of recommendation from an instructor or supervisor (cannot be relative).
Schedule: Flexible minimum-part-time to part-time schedule. School/courses and job schedule will be
considered. Our administrative offices are generally open from 10 a.m. to 7 p.m., Monday through Thursday
and 9 a.m. to 5 p.m. Friday and Saturday. Schedule subject to change, may include weekend and evening
hours. Hours to be determined based on applicant’s schedule and program calendar. Spring term is generally
January – May; Summer term June – August; Fall term September – December. Start and end dates to be
SkillsRequired - Proficient in Microsoft Office
Preferred - Communication Skills, Organization Skills, Management Skills