Administrative AssistantCIVMEC CONSTRUCTION & ENGINEERING PTY LTD
Customer ServiceFounder Group
Customer Service RepresentativePulteGroup
Business Development / Sales RepReliance capital limited
Customer Service RepresentativeReliance capital limited
Posted: May 04 2016
Company Location: Lynn, MA
Application Deadline: No Deadline
Position: 11 Full-time, Paid
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DescriptionWe are currently seeking an experienced and personable Bookkeeper Receptionist/Administrative Assistant to provide full time general office and administrative support
ResponsibilitiesPerform day-to-day financial transactions including verifying, classifying, computing, posting and recording accounts payable and accounts receivable data.
Prepare work by gathering and verifying documents and related information.
Code invoices with correct general ledger account number and process for payment; schedule and prepare disbursements.
Ensure the accurate payment of vendor invoices via check, wire, and/or electronic filings, and attach appropriate remittance documentation.
Research any discrepancies and respond to all accounts payable inquiries from vendors, management, and other members of the organization.
Reconciliation of vendor statements and follow-up on all open A/P items.
Post cash receipts including necessary research to ensure payments are posted to the proper customers and invoices.
Perform collection activities; identify, and collect revenue from delinquent customer accounts; notify customers of insufficient payments.
Monitor open accounts receivable balances and aging reports.
Maintain accounting ledgers by posting account transactions.
Perform month-end closing of A/P and A/R systems; reconcile accounts.
Reconcile monthly bank statements.
Perform ad hoc reporting and provide financial and accounting information to management upon request.
Maintain financial security by following internal accounting controls.
Perform all other duties as assigned by the Accounting Manager.
RequirementsAssociate Degree in Accounting or related field required.
Minimum of three (3) to five (5) years of accounts payable and accounts receivable experience.
Ability to multi-task, meets time-sensitive deadlines; prioritize assignments, and provide follow-up as required.
Ability to work effectively with all levels of staff and management
Conscientious and extremely detail oriented Highly organized
Excellent verbal and written communication skills
High comfort level interacting with tenants and vendors via telephone
Strong Interpersonal skills and professional demeanor
Work with minimal direction and supervision