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Executive AssistantBookmark This
130 Pine Ave, STE 200
Long Beach, CA
Posted: June 09 2016
Application Deadline: Available Year-round
Position: Part-time, Unpaid
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DescriptionAt human-I-T our mission is simple: transform unwanted or inoperative technology into operational and educational tools for the millions in need. Striving to go beyond recycling by taking a progressive approach to E-waste management, vocational training and the Digital Divide.
human-I-T is a collective group of smart humans turning E-waste into opportunities; fixing technology and distributing to those in need. A socially responsible company, leading the charge to close the digital divide and helping others harness the power of information.
We are looking for an executive assistant/administrative intern to join our team! The intern should be prepared to help with the following: managing the day-to-day operations of the office, organizing and maintaining files and records, planning and scheduling meetings and appointments, managing projects and conducting research, preparing and editing documents (correspondence, reports, and presentations), making travel and guest arrangements, providing quality customer service, work in a professional environment, as well as other specified administrative responsibilities.
ResponsibilitiesProduces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
Represents the executive by attending meetings in the executive's absence; speaking for the executive.
Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
Maintains customer confidence and protects operations by keeping information confidential.
Prepares reports by collecting and analyzing information.
Secures information by saving documents to the file repository.
Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
Contributes to team effort by accomplishing related results as needed.