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Executive Assistant InternshipBookmark This
10 Gatehouse Road
Posted: December 29 2014
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DescriptionReporting directly to the General Manager, the Executive Assistant provides executive support in one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the office. The Executive Assistant also serves as the liason to the General Manager; organizes and coordinates executive outreach and external relation efforts; and oversees special projects. The Executive Assistant must be creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven and community oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.
Communications, Partnerships, and Outreach
Ensures that the Presidents Bio is kept updated and responds to requests for materials regarding the President and organization in general. Edits and completes first drafts for written communications.
General Manager Initiatives
Works with the General Manager Initiatives in coordinating the President's networking activities. Follows up on contacts made by the President and supports the cultivation of ongoing relationships. Edits all, and creates acknowledgement letters from the President to clients and potential clients.
ResponsibilitiesStrong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
Very strong interpersonal skills and the ability to build relationships with clients, including staff, team members and external partners
Expert level written and verbal communication skills
Demonstrated proactive approaches to problem-solving with strong decision-making capability
Highly resourceful team-player, with the ability to also be extremely effective independently proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
Forward looking thinker, who actively seeks opportunities and purposes solutions
RequirementsWorking towards a Bachelor's degree
Strong work tenure: must want to gain experience supporting professionals, preferably in a non-profit organization
Experience and interest in internal and external communications, partnership development, and business start-ups
Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat, and Social Media platforms.