Office Administration Intern

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New GateWay Solutions is a small Christ-centered nonprofit organization located in Chula Vista, California, that has been set up specifically to help the unemployed and underemployed return to sustainable employment. We offer several solutions for our growing clientele: Career Solutions, Business Startup Solutions, and Technology Solutions. Currently, we provide services for 14 employment seekers and 9 Startup businesses.

Office Administration Interns will be responsible for the organization and co-ordination of office operations, procedures and resources to facilitate organizational effectiveness and efficiency.


 Update and maintain filing systems
 Ensure security, integrity and confidentiality of data
 Coordinate and maintain calendars, schedules, appointments and meetings
 Manage travel arrangements
 Prepare and distribute meeting minutes
 Answer, screen, and direct incoming calls
 Order, monitor, and maintain office supplies/inventory
 Handle customer inquiries and complaints
 Keep updated customer records
 Maintain bookkeeping system
 Maintain and upkeep office equipment
 Write and distribute newsletters
 Communicate with staff to support unity among teams
 Maintain enthusiasm for our mission through staff encouragement
 Complete other tasks as necessary


 Have completed at least 1 year of college (preferred)
 Have access to reliable transportation
 Excellent writing, editing and research skills
 Ability to work in a flexible, fun, and strongly team-oriented environment
 Able to work independently and take initiative when necessary
 Must be able to prioritize, be dependable, and manage projects
 Strong organization and time management skills
 Knowledge of Microsoft Office suite and desire to learn new software

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