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Office Administration InternBookmark This
New GateWay Solutions
49 3rd Avenue
Chula Vista, CA
Posted: October 12 2015
Application Deadline: Available Year-round
Position: 3 Part-time, Unpaid
Always be on the alert for potentially fraudulent job postings online - never send money to a potential employer.
DescriptionNew GateWay Solutions is a small Christ-centered nonprofit organization located in Chula Vista, California, that has been set up specifically to help the unemployed and underemployed return to sustainable employment. We offer several solutions for our growing clientele: Career Solutions, Business Startup Solutions, and Technology Solutions. Currently, we provide services for 14 employment seekers and 9 Startup businesses.
Office Administration Interns will be responsible for the organization and co-ordination of office operations, procedures and resources to facilitate organizational effectiveness and efficiency.
Responsibilities Update and maintain filing systems
Ensure security, integrity and confidentiality of data
Coordinate and maintain calendars, schedules, appointments and meetings
Manage travel arrangements
Prepare and distribute meeting minutes
Answer, screen, and direct incoming calls
Order, monitor, and maintain office supplies/inventory
Handle customer inquiries and complaints
Keep updated customer records
Maintain bookkeeping system
Maintain and upkeep office equipment
Write and distribute newsletters
Communicate with staff to support unity among teams
Maintain enthusiasm for our mission through staff encouragement
Complete other tasks as necessary
Requirements Have completed at least 1 year of college (preferred)
Have access to reliable transportation
Excellent writing, editing and research skills
Ability to work in a flexible, fun, and strongly team-oriented environment
Able to work independently and take initiative when necessary
Must be able to prioritize, be dependable, and manage projects
Strong organization and time management skills
Knowledge of Microsoft Office suite and desire to learn new software