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UHS Universal Health Services, Inc.
Posted: April 20 2016
Company Location: Brentwood, TN
Application Deadline: Available Year-round
Position: 10 Full-time, Paid
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DescriptionWe are looking for a reliable Office Administrator that will undertake a variety of day-to-day administrative tasks to ensure that the rest of the staff has adequate support to work efficiently.
The tasks of the office administrator will be diverse ranging from bookkeeping to mentoring office assistants towards higher performance. The ideal candidate will be highly competent in prioritizing work and working with little supervision. He/She will be self-motivated and trustworthy.
The goal is to ensure the smooth running of our company’s offices and contribute in driving sustainable growth.
ResponsibilitiesCoordinate and oversee all office activities and operations to secure efficiency and compliance to company policies
Supervise administrative staff and allocate responsibilities to ensure maximum performance
Manage agendas/travel arrangements/appointments etc. for the upper management
Manage phone calls and correspondence (e-mail, letters, packages etc.)
Support budgeting and bookkeeping procedures
Create and update records and databases with personnel, financial and other data
Monitor stocks of office supplies and place orders when necessary
Submit timely reports and prepare presentations/proposals as assigned
Assist colleagues whenever necessary
RequirementsProven experience as an office administrator or relevant role
Outstanding communication and interpersonal abilities
Excellent organizational and leadership skills
Familiarity with office management procedures and basic accounting principles
Excellent knowledge of MS Office and office management software (ERP etc.)
Qualifications in secretarial studies will be an advantage
High school diploma; BSc/BA in office administration or relevant field will be preferred