Scholastic Art & Writing Awards Intern

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SAY Sí
1518 S Alamo St
San Antonio, TX
Posted: July 14 2016
Application Deadline: No Deadline
Position: Part-time, Unpaid

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Description

To apply: All potential candidates will need to submit PDFs of their resume and cover letter and
any letters of recommendation to nicole@saysi.org.
Email Subject line- Scholastic Internship
Letters - ATTN: Ashley Perez, Regional Scholastic Coordinator
Submission must be received electronically by 5 p.m., on Saturday, September 10, 2016. No phone
calls please.

Summary Description: SAY Sí is the regional affiliate of the Scholastic Art and Writing
Awards. We work with students, teachers, schools and nonprofit arts organizations in Bexar
County to promote, organize, adjudicate and exhibit the regional Scholastic Art Awards. We
also submit the top award winning work to the Alliance for national judging. A scholastic intern
invests in the success of the Awards by supporting the Scholastic Coordinator weekly
throughout the Awards season.
Scholastic Coordinator will mentor intern in all aspects of duties and understanding of the
nonprofit organization, arts education and out-of-school time programs. Interns will gain
working knowledge in arts administration, project management and event coordination.

Responsibilities

Scholastic Intern Job Duties: Provides assistance to Scholastic coordinator for all aspects of the
Scholastic Art Awards, which includes both administrative and gallery assistance. Webinar training
sessions available and required. Duties may include the following:
• General clerical duties including making photocopies, fax and mailing.
• Prepare and modify documents including correspondence, reports, drafts, memos and emails
as needed.
• Answer, screen and transfer phone calls; providing information by answering questions and
requests. Works with teachers, parents and students from registration open to return of artwork,
directly or via email and phone.
• Manages social media promotion and works with Scholastic Coordinator with design elements.
• Assist in checking in student forms and fees, provides receipt and filing.
• Assist in adjudication process, in preparation and day of the event.
• Helps use reports to generate certificate packets.
• Assist in the checking in of artwork, installing exhibition and return of artwork.
• Assist in organizing and executing ceremony event.
• Contribute to team effort by accomplishing related results as needed.

Requirements

Qualifications: Must have good organization, management and communication skills and be
personable. Must be proficient in Excel and Word. Other qualifications may apply if working towards
school credit. Commitment to work through Awards season. Undergraduate and graduate students
encouraged to apply.

Schedule: Flexible minimum-part-time to part-time schedule. School/courses and job schedule will be
considered.
Fall hours: Monday –Thursday, 11 a.m. - 7 p.m. Saturday 9 - 5 p.m.
Schedule subject to change, may include First Friday and other special events.
Guideline commitment of 100 - 150 trimester/semester hours or 10 - 20 hrs/week to be discussed prior
to acceptance.
Must be able to work until award season closes at the end of February.

Skills

Required - Proficient in Microsoft Office
Preferred - Communication Skills, Organization Skills, Management Skills

How To Apply

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