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Description

Executive Assistant / Personal Assistant

ENTRINSICO is seeking an Executive Assistant to support principal plus provide general office duties. The ideal candidate will be detail oriented, organized, positive, flexible, and possess a sense of humor.

This person must be able to plan and think ahead, yet be flexible to handle sudden changes in calendars or deadlines. Complex travel scheduling, calendar and time management experience are extremely important. Experience in both PC and Mac environment is also very helpful.

Qualifications should include:

Minimum of two or more years assisting at the executive level in a fast pace environment.
Understands technology, social media, and products and services lines of business
Experience with domestic and international travel arrangements.
Exceptional time management and organizational skills.
Calendar Management/scheduling, travel arrangements, coordinating and preparing reports,
Ability to react with appropriate level of urgency to situations and events, which will require a high degree of professionalism and confidentiality.
Ability to work independently with limited supervision.
Comfortable using the internet for various research tasks.
Schedule appointments and meetings
High proficiency with Microsoft Word, PowerPoint, Access, Outlook, and Excel.
Positive and approachable attitude is a must.

Passion for their job
Willingness to learn and expand skills

Key responsibilities include:

Manage primary principal's calendar and scheduling
Handle all travel arrangements for up to four or more persons
Create award submissions and RFQ responses using InDesign
Assist with project presentation process
Answer phones
Order office supplies
Performing personal tasks/errands
Other responsibilities could be as needed depending on experience and willingness to learn
Able to work a minimum of 40 hours per week or more depending on business and client needs
Compensation is salary, depending upon experience. Please feel free to send a resume to vfries@entrinsico.com or call 425-502-8546. www.entrinsico.com

Responsibilities

- Organize and collect progress reports
- Monitor project calendar, ensuring project is on schedule and in budget
Additional information about the specifics of the position will be based on the candidate abilities.
Prefer some college credits and able to use Microsoft Office and other software.
Must have good time and organization management skills.
Will train right person
Must be able to work in startups and understand the changes that can occur.

Requirements

- Understand cost-reduction principles and how to implement goals
- Possess skills at assessing issues, defining solutions, and implementing strategy
- Perform well in environment that values leadership, efficiency, dependability, and organization
Assist with all areas of the daily activities
Must be able to multi task
Work well both independent and as part of the team
Understanding of the importance of being able to represent the company in the absence of the CEO
Be able to work across many different lines of business and have a easygoing and flexible attitude
Have an attention to detail and be customer oriented
Able to make a long term commitment to the company and position.

How To Apply

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