TUC MAGAZINE UNPAID-Executive Assistant

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The Executive Assistant to the CEO primary responsibility is to provide logistical support and
office coordination to the organization, ensuring the installation of appropriate systems and tools for the team’s
success. Specifically, the position is responsible for providing assistance to the CEO/President, providing general
office management, and meeting and event coordination.


Devising and maintaining office systems, including data management and filing;
Arranging travel, visas and accommodation and, occasionally, traveling with the manager to take notes or dictation at meetings or to provide general assistance during presentations;
Screening phone calls, inquiries and requests, and handling them when appropriate;
Meeting and greeting visitors at all levels of seniority;
Organizing and maintaining diaries and making appointments;
Dealing with incoming email, faxes and post, often corresponding on behalf of the manager;
Carrying out background research and presenting findings;
Producing documents, briefing papers, reports and presentations;
Organizing and attending meetings and ensuring the manager is well prepared for meetings;
Liaising with clients, suppliers and other staff.


In addition to supporting managers, the team and departments, many EAs/PAs also have their own personal workload and responsibilities. The scope of the PA's role can be extensive and additional duties may include:
Carrying out specific projects and research; responsibility for accounts and budgets;
Taking on some of the manager's responsibilities and working more closely with management;
Deputizing for the manager, making decisions and delegating work to others in the manager's absence;
Being involved in decision-making processes.

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