Event Intern

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Boy Scouts of America
12500 N IH 35
Austin, TX
Application Deadline: Available Year-round
Position: 2 Full-time, Unpaid

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Description

Event Coordinator Intern Position

Hours are flexible: 9am-12pm, 10am-2pm, and 2pm-6pm
(Evening is 6pm-10pm on weekdays but mostly weekends)

Responsibilities

- Organize and coordinate meetings and events
- Monitor event calendar
Duties Include:
• Site Visits
• Assisting Event Manager in planning events, marketing and administration duties
• Sales Calls and Sales Blitz
• Assist with Scouting events and External events
• Preparing Sales Kits
• Assisting once a quarter with kids events (Always on a Saturday from 10am-1pm)
• Being here to oversee meetings and special events
• Procures the services of external vendors such as caterers, event decorators and, when appropriate, entertainment. Orients all external vendors of the building
• Directs the setting up of the facility and striking the event. This includes ensuring that all furniture such as tables and podiums are where they should be, as well as ensuring that all décor such as table settings and signage are properly displayed
• Walk through and ensures all furniture is not damaged and the building is all locked
• Assist with Eventective Leads
• Attend networking events. ISES (International Special Events Society) and MPI (Meeting Professionals International)
• Must be able to work some weekend day or evening events
• Type event reports
• Light Housekeeping and lifting 25pounds or less

Requirements

- Excellent customer service skills
- Possess skills at assessing issues, defining solutions, and implementing strategy
- Perform well in environment that values leadership, efficiency, dependability, and organization
- The right candidate will have experience with, or the skills and abilities to: Sound judgment / multi-tasking, Typing using Microsoft Office Software (Word, Excel, Outlook, and Internet Explorer), Heavy phone contact.
-Must be onsite for all meetings and events from start to finish

How To Apply

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