Event/Project Manager

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Ballet Afrique Contemporary Dance
6001 Airport Blvd
Austin, TX
Application Deadline: Available Year-round
Position: 2 Part-time, Paid (College Credit Required)

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Description

Founded in 2008, Ballet Afrique is an internationally recognized professional dance company and dance Academy with the mission to build understanding, inspiration and appreciation for the cultures and experiences of African diaspora. Recently the accomplishments of this growing Organization and it's positive impact on the lives of youth have been highlighted in publications such as Oprah's O magazine, Austin woman, dance teacher magazine and international arts documentaries. Ballet Afrique is a nonprofit organization located in Austin, Texas and is seeking an intern for an event planner:
Experienced, take charge professional with ability to manage administration and logistics in support of two directors in a busy special events environment.

Assist with coordination of up to 5 events.

Must be able to anticipate project needs, discern work priorities, and meet deadlines with little supervision, and be willing to work occasional evenings and weekends.

The event coordinator should have a love for special event management, provide outstanding customer service, be an enthusiastic professional, and be able to build relationships with internal and external customers.

Responsibilities

Event Planning and Production
Assist with negotiations for space contracts and book event space, arrange food and beverage, order supplies and audiovisual equipment, make travel arrangements, order event signs, and ensure appropriate décor (florals, linens, color schemes, etc.) to meet the quality expectations of the alumni association.
Aggressively gather information on each project to achieve quality event productions.
Conduct research, make site visits, and find resources to help staff make decisions about event possibilities.
Create and revised room layouts for each event.
Propose new ideas to improve the event planning and implementation process.
Serve as liaison with vendors on event-related matters.
Assist with managing on-site production and clean up for events as necessary.
Prepare nametags, materials, notebooks, packages, gift bags, registration lists, seating cards, etc.
Close out all events as required.

Requirements


Excellent communication skills, including writing, proof reading skills, and speaking.
Ability to manage multiple projects and work assignments from a variety of staff and volunteers.
Excellent interpersonal skills both in person and by phone, with high professionalism.
Ability to accomplish projects with little supervision.
Fantastic customer service ethic and high expectations for quality.
Bachelor’s degree preferred; significant work experience can substitute for the degree.
At least 3 years experience with office administrative management.
At least 1 year experience coordinating special events.
Proficient using the latest versions of Microsoft Word, Excel, PowerPoint, Access, and mail merges; email and web searches.

How To Apply

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