Events Coordinator/ Planner

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Seniors Intervention Group
1607 Cherrywood Lane
Longwood, FL
Application Deadline: Available Year-round
Position: 2 Part-time, Unpaid

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Description

The Seniors Intervention Group (SIG) is a not-for-profit, 501(c)(3) organization located in Longwood, Florida. Our membership is comprised of professionals and lenders who serve the senior community.

SIG is led by volunteer Board members and Group Leaders. We have need of an EVENTS PLANNER/ COORDINATOR intern to help us support the work of our volunteers.

SIG is accepting applications for its Summer and Fall Internships. Please submit your application to nadiann1108@gmail.com.


Visit us at www.seniorsinterventiongroup.org to learn more.

Responsibilities

PRIMARY RESPONSIBILITIES
-Coordinate details of events such as conferences, charity events, parties, health fairs, sales meetings, business meetings, employee appreciation events and virtual events.

-Calculate budgets and ensure they are adhered to.

-Book talent, including musicians, bands, and disc jockeys.

-Select chefs or catering companies to prepare food for event.

-Sample food and select dishes for menus.

-Visit venue to plan layout of seating and decorations.

-Schedule speakers, vendors, and participants.

-Coordinate and monitor event timelines and ensure deadlines are met.

-Initiates, coordinates and/or participates in all efforts to publicize event.

-Edit and design promotional materials.

-Prepare presentations.

-Develop and oversee fundraising events.

-Negotiate and secure event space.

-Secure sponsorships.

-Work with printer and designer to develop event invitations.

-Create invitee list.

-Send out invitations and manage RSVP list.

-Hire staff to manage the event, including bouncers and security personnel.

--Manage correspondence.

-Coordinate event logistics, including registration and attendee tracking, presentation and materials support and pre- and post-event evaluations.

-Keep inventory of backdrops, projectors, computers, and other display materials.

Requirements

Requirements

We are looking for interns who are passionate, positive, and hardworking, with excellent communication, interpersonal and organizational skills. All interns are expected to work a minimum of 10 hours a week and 1 weekend event per month. Interns are required to commit to a full semester and must receive college credit. Interns must have reliable transportation to our offices.

Minimum Qualifications

Strong Work Ethic & Positive Attitude
Excellent Communications Skills (Verbal & Written)
Excellent Phone Etiquette
A Love for Connecting With People
Professional Demeanor
Attention to Detail

How To Apply

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