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Event Management Agency
New York, NY
Posted: September 17 2015
Application Deadline: Available Year-round
Position: 5 Full-time, Unpaid
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DescriptionWe look for students who are passionate, dedicated, energetic, resourceful and creative. We seek students who possess fundamental skills and the desire to launch their career into the future. In this internship you’ll get hands-on experience, gain knowledge of the industry and develop a network for your professional career.
From concept to clean up, we consider all possibilities with a strategic plan in mind and cultivates the best strategy with professionalism and charm! This applies to all of our services; Event Management, Event PR and Fashion Show Production. We work closely with our clients to portray and communicate each company’s image in order to bring brands and personalities to life in an effective way. Glow Media brings an enormous amount of creativity and enthusiasm to each project. It is this combination that gives our campaigns a special and unique feel from other agencies. In addition, we identify their target audience and plan accordingly.
Coordinate the registration process for conferences and similar events
Staff meal functions, business sessions, activities, etc.
Participate in a variety of tasks as directed by the lead planner for that particular event
Execution of administrative requirements for events at hotels and other similar venues, such as running label/nametag machine.
Day to prior to the event:
Set-up: Registration area set-up and unpack boxes/supplies, printing of nametags, guest lists, agendas and escort/table cards. Oversee the set-up for computers, phone lines and Bloomberg and test everything. Organize any speaker materials etc.
Day of Event:
Registration: Check-in guests, present them with a nametag and any handouts. Available on site throughout the day and staff whatever is needed.
For events that involve such as activities as transportation etc., the following would also take place at registration: Confirm all activities for guests during registration, confirm their departure information for transportation etc.
Gain familiarity with the hotel and the conference in order to answer any questions that attendees may have.
Ability to remain calm in high-pressure situations.
High energy level; ability to work in a fast-paced environment.
Flexible, adaptable team-player.
Display a professional and courteous manner to all clients and support staff.
Proficient in Microsoft Office application.
Excellent interpersonal, oral and written skills.
Sharp organization and prioritization skills.
Extended hours required.
Professional manner in delivering high quality customer care and service.
Willingness to learn and ability to work independently to meet deadlines.
Strong organizational and data entry skills
• Excellent written and oral communication skills with attention to detail
• Independent worker and team player
• Able to successfully use time management and handle multiple priorities
• Literate of computer programs Outlook, Excel, Word, PowerPoint
• Creative and good problem solving skills
SkillsRequired - Proficient in Microsoft Office, Proficient Communicator
Preferred - Coordinating Events