Office & Projects Assistant

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Newport Hospitality, Inc.
221 Third Street
Newport, RI
Posted: July 13 2015
Application Deadline: Available Year-round
Position: Full-time, Unpaid (College Credit Required)

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Description

Newport Hospitality is a full service destination management company based in Newport, RI. The team at Newport Hospitality combines experience and creativity in managing events for corporate meetings, conventions and incentive groups. Some examples of what we do are: Elegant Mansion Events, New England Clam & Lobster Bakes, Creative Theme Parties, Team Building Programs, Inspection & Hotel Negotiations, Meet & Greet Service, Customized Tours & Guest Programs, Sailing Regattas & Harbor Cruises, Golf & Tennis Tournaments, Music, Entertainment & More.

Responsibilities

Basic Function of Position:
To effectively assist in office management, program coordination, manage and complete all assigned projects. To work closely with the Director of Sales and assist with sales related projects. To train and work as a daytime Meet & Greet employee for groups when needed. May also attend industry events in the early evening.

Responsibilities:
Take on and manage assigned projects from start to finish. Assist with any research and new projects that may come up. Communicate with supervisor on the progress of each assignment.

Assist Program Managers in gathering and finalizing details for upcoming programs, handle any needed vendor follow up. Assist in ensuring clients are receiving requested, needed and accurate information regarding the Newport area and their program.

Assist Director of Programs in proposal writing phases.

Upkeep and maintenance of vendor files, open communication with Newport Hospitality team, answer incoming calls and provide information if possible or direct appropriately.

Help maintain an orderly office environment, help with updating worksheets in Excel; complete assigned projects in a timely and accurate manner, some out of office duties and Meet & Greet service will be required.

Learn about the various positions in the company, from sales to operations, by working alongside full time staff.

Work on-site Meet & Greet for daytime and evening activities and transportation and assist with Event Management for our evening functions.

Requirements

Senior standing. GPA of 3.3 or higher. Working knowledge of Microsoft Word, Excel, Outlook and Power Point. Experience in an office environment desirable, excellent customer service skills, drivers license and own transportation, desire to work in the hospitality industry, with an interest in event planning. Candidate must be detail oriented, organized, timely, professional and eager to learn and jump in where needed.

How To Apply

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