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Financial Planning Administrative AssistantBookmark This
Valley Wealth Strategies
404 W. Pine St. #6
Posted: September 06 2016
Application Deadline: Available Year-round
Position: Part-time, Paid
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DescriptionAdministrative Assistant in Financial Planning firm in Lodi, CA. Works with advisor and client service managers to support clients and facilitate a welcoming environment. Field phone calls, make client appointments & welcomes visitors. Use client relationship database to record company business phone calls, appointments and documents. Assist client service managers as needed with client documents. Knowledge or education in financial markets helpful. Interest in marketing, database management and client relationships important. Fingerprinting and background check required.
ResponsibilitiesESSENTIAL DUTIES AND RESPOSIBILITIES include the following. Other duties may be assigned.
Answers incoming telephone calls, determines purpose of callers and forwards calls to appropriate personnel or department. Answers questions about organization and provides callers with address, directions, and other information.
Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel.
Creates, memos, correspondence, reports and other documents when necessary.
Open, sort, and deliver mail. Reads incoming material, verifies accuracy, and sorts and codes according to file system.
Stores material in paper form, or enters into client relationship management storage system.
Maintains client relationship database.
Confirmation calls – Answer phones & schedules appointments.
Investment updates – Prepare client files for appointments.
Retrieves materials for qualified personnel upon request.
Searches for and investigates information contained in files, inserts additional data on file records, completes reports, and keeps files current.
Disposes of obsolete files in accordance with established retirement schedule or legal requirements.
Scans materials or copies records, and examines material for legibility.
Implements changes to the filing system when directed to do so.
Performs other clerical duties as needed, such as photocopying and collating.
Process Company & Transfer pending files
To perform this job successfully, an individual must be able to perform each essential duty satisfactory. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE
High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.
Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
Ability to add and subtract two digit numbers and to multiply and divide with 10’s and 100’s. Ability to perform these operations using units of American money and weight measurement, volume, and distance.
Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand; walk; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus.
The work environment characteristics described here are representative of those of an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet.
SkillsRequired - Typing, Client Relationship Management
Preferred - Financial Planning