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Ounce of Prevention Fund
33 W. Monroe
DescriptionThe Human Resources Intern will be actively involved in human resources (HR) processes, including the maintenance of employee and applicant records, working with the human resources information system (HRIS) to ensure accurate and timely record keeping and special projects as assigned by the Benefits Manager. The intern will also assist in the needs of the division and will be involved with the day to day HR operations. Some administrative functions and other special projects as assigned. The Human Resources Intern reports to the Director of Human Resources.
-Assist in maintenance of active and inactive employee files, ensuring complete and accurate documentation abiding by Ounce, licensing, federal and state regulations.
-Assist in maintenance of the HRIS database records and compile reports from database as needed.
Staffing and Recruitment
-Assist with posting of positions at websites and forwarding qualified resumes to appropriate supervisors.
-Assist with telephone screening and reference checks of potential candidates.
-Assist new employees in completing all required documents.
-Assist with administer ID badges.
-Assist with HR distributions and communications.
-Assemble and maintain employee orientation material.
-Perform clerical duties such as but not limited to: answering phones, typing, duplicating, daily filing, distribution of HR and confidential mail.
-Special project will depend on needs of the division. Project Plan will be provided to include the specific areas of HR focus and project supervisor.
-High School Diploma or equivalent and actively working towards a Bachelors degree.
REQUIRED AND SKILLS/ABILITIES:
-Knowledge of word-processing software.
-Able to process and protect confidential information in a professional manner.
-Ability to follow-up and follow through on assigned tasks.
-Demonstrated ability to work with diverse staff and communities.
-Must be able to function effectively within a team.
-Must have good verbal and written communication skills.
-Basic understanding of various filing systems and methods of organizing documents and data.
ESSENTIAL JOB FUNCTIONS:
-Must have experience with office equipment and able to manually operate and use a computer.
-Basic knowledge of computer software (Word, Excel, etc.) in a Windows environment.
-Finger dexterity sufficient for typing, filing, handling records, and other office equipment.
-Must have excellent command of English language and grammar, both verbal and written.
-Ability to talk, hear, sit, stand, walk; use hands to finger, handle or feel objects, tools, or controls; reach with hands and arms; and stoop, kneel, crouch, or crawl.
-Ability to lift and or move items of up to 30 pounds which may include tables and chairs.
-Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus.
-Ability to clearly hear and understand telephone conversations.