Human resources specialist

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Description

Company: Green Lifestyles Network (GLN)
Job title: Human Resources Specialist
Work Location: Los Angeles, CA
Division/Department: Human Resources
Reports to: Director of Human Resources (Committee Chair of Volunteers)

Time Commitment: Part time Volunteer

Position Objective:
Responsible for the recruitment, interviewing and presentation of all volunteers.

Job Summary:

The Human Resources Specialist is responsible for managing the recruitment and human resources process for all Volunteer/Intern apart of GLN. This includes the recruitment, interviewing, orientation, onboarding, processing of new Volunteers/Interns paperwork, retention and coordination of all Green Lifestyles Network volunteers. The Human Resources Specialist will work closely with the Director of Human Resources to review volunteer/intern applications and onboard volunteers/interns as appropriate. The Human Resources Specialist will work closely with all staff members/managers/directors and Volunteers/Interns to create a positive, effective and productive atmosphere for volunteers/interns.

Responsibilities

Essential Duties and Responsibilities:
• Determine department needs and work with department managers to create and post job descriptions for specific departments on various website that include: idealist, internships, smart volunteer, back page LA, volunteer match, make a difference day, and los angeles.craiglist.org.
• Respond to all accepted volunteers/interns inquiries and work with department heads to send out the welcome packet
• Set up new hire personnel folder on all new Volunteers/Interns
• Complete reference check on new Volunteer/Interns where a conditional offer has been made
• Send out rejection letters to those Volunteers/Interns inquiries that are not a fit for the position
• Onboard and schedule volunteers/interns to meet the Management staff of that specific department/recruit and schedule in-depth training for volunteers/interns with their immediate supervisor
• Check the volunteer inquiry responses daily and reach out to the responses with an acknowledgement email
• Update the volunteer status as applicable of volunteers going on leave of absence, leaving and/or a having a change of information/ maintain volunteer records and statistics in GLN database
• Create new Volunteer/Intern Task List and Timesheet using Google Docs
• Maintain volunteer records and statistics in GLN database
• Work with Director of Human Resources to develop and implement formal and informal Volunteer/Interns appreciation program
• Modify policies and procedures and Volunteers/Interns handbook as needed
• Collaborate with department heads to conduct Quarterly performance appraisal for Volunteers/Interns
• Collaborate with department heads to perform exit interview on all Volunteers/Interns that leave GLN
• Ensure that Volunteer/Intern Agreement Liability Waivers are signed and filed
• Work with staffs/managers/directors to handle any Volunteers/Interns concerns or issues
• Plan fun events for Volunteers/Interns to bond and just enjoy the time together

Requirements

Knowledge, Skills and Abilities Required

• Understanding of organization vision, mission and objectives
• Ability to take direction and execute department strategy
• Enthusiasm, teamwork focused and strong customer service orientation
• Well organized and detail oriented
• Effective leadership and team building skills
• Self-motivated, able to work independently with minimal supervision
• Possess tact, diplomacy and flexibility
• Good supervisory skills
• Excellent written and verbal communication skills
• Project management skills
• Ability to multi-task
• Computer skills required including database experience, MS Office, Excel and internet
Education, Experience :
• Bachelor's degree and three (2) to five (5) years of Human Resources experience
OR
• A master' degree in Human Resources Management and two (2) years of experience in the HR field, or any similar combination of education and experience

How To Apply

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