Volunteers/Interns Manager

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Description

Work Location: Los Angeles, CA
Division/Department: Human Resources
Reports to: Director of Human Resources (Committee Chair of Volunteers)

Position Objective:

Responsible for the recruitment, interviewing and presentation of all volunteers.

Job Summary:

The Volunteers/Interns Manager is responsible for managing the recruitment and human resources process for all Volunteer/Intern apart of GLN.

This includes the recruitment, interviewing, orientation, onboarding, processing of new Volunteers/Interns paperwork, retention and coordination of all Green Lifestyles Network volunteers.
The Volunteers/Interns Manager will work closely with the Director of Human Resources to review volunteer/intern applications and onboard volunteers/interns as appropriate.

The Volunteers/Interns Manager will work closely with all staff members/managers/directors and Volunteers/Interns to create a positive, effective and productive atmosphere for volunteers/interns.

How to apply:
Please Click on Link below:
https://docs.google.com/forms/d/1g9SphArxhmEb7LknIxzx4ogrPP1iPvPShL6YqZDARJw/viewform

Please email your resume to volunteersdirector@greenlifestyles.org
Plus: 2 references, and (1) page sample writing of your choice

Only candidates who send ALL requested documents will be considered.

Responsibilities

• Determine department needs and work with department managers to create and post job descriptions
for specific departments on various website that include: idealist, internships, smart volunteer, back
page LA, volunteer match, make a difference day, and los angeles.craiglist.org.
• Respond to all accepted volunteers/interns inquiries and work with department heads to send out the
welcome packet
• Set up new hire personnel folder on all new Volunteers/Interns
• Complete reference check on new Volunteer/Interns where a conditional offer has been made
• Send out rejection letters to those Volunteers/Interns inquiries that are not a fit for the position
• Onboard and schedule volunteers/interns to meet the Management staff of that specific department/
recruit and schedule in-depth training for volunteers/interns with their immediate supervisor
• Check the volunteer inquiry responses daily and reach out to the responses with an acknowledgement
email
• Update the volunteer status as applicable of volunteers going on leave of absence, leaving and/or a
having a change of information/ maintain volunteer records and statistics in GLN database
• Create new Volunteer/Intern Task List and Timesheet using Google Docs
• Maintain volunteer records and statistics in GLN database
• Work with Director of Human Resources to develop and implement formal and informal Volunteer/
Interns appreciation program
• Modify policies and procedures and Volunteers/Interns handbook as needed
• Collaborate with department heads to conduct Quarterly performance appraisal for Volunteers/Interns
• Collaborate with department heads to perform exit interview on all Volunteers/Interns that leave GLN
• Ensure that Volunteer/Intern Agreement Liability Waivers are signed and filed
• Work with staffs/managers/directors to handle any Volunteers/Interns concerns or issues
• Plan fun events for Volunteers/Interns to bond and just enjoy the time together

Requirements

Knowledge, Skills and Abilities Required
-Understanding of organization vision, mission and objectives
-Ability to take direction and execute department strategy
-Enthusiasm, teamwork focused and strong customer service orientation
-Well organized and detail oriented
-Effective leadership and team building skills
-Self-motivated, able to work independently with minimal supervision
-Possess tact, diplomacy and flexibility
-Good supervisory skills
-Excellent written and verbal communication skills
-Project management skills
-Ability to multi-task
-Computer skills required including database experience, MS Office, Excel and internet

Education, Experience :
• Bachelor's degree and three (2) to five (5) years of Human Resources experience
OR
• A master' degree in Human Resources Management and two (2) years of experience in the HR field,
OR
• Any similar combination of education and experience

How To Apply

Apply
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