Program Assistant - BostonBookmark This
BELL (Building Educated Leaders for Life) is a nonprofit organization that partners with schools to expand learning time for struggling students in grades K-8. Our summer and after school programs combine rigorous academic instruction, social and cultural enrichment, and parent and community engagement. At BELL, students gain the academic skills, self-confidence, and determination they need to succeed in school and in life. Because we recognize the extraordinary potential of all children, we recognize them as Scholars.
The BELL approach is powerful and transformative for scholars, families, and schools. Research shows that expanded learning time is one of the most effective strategies for boosting student achievement and eliminating opportunity and achievement gaps.
BELL is currently serving 15,000 scholars in partnership with 98 schools across eight states. We are pursuing an ambitious growth plan to reach even more scholars, schools, and communities. We have earned recognition as an exemplary nonprofit organization by the Social Innovation Fund at the Corporation for National and Community Service, as a Social Capitalist Award winner by Fast Company Magazine, and as a member of the SI 100, the nation's first index of top-performing nonprofits.
The Program Assistant assists the Site Manager and site leadership team in administrative functions on site at a BELL program. The Program Assistant assists in opening and closing the site, ensures that staff time sheets and scholar attendance are correct and scanned, makes phone calls to parents and assists the Site Manager to ensure overall program excellence.
* Work with regional management to implement the enrollment plan for a site or group of sites.
* Conduct outreach at community events and other central locations throughout the region as scheduled to recruit families for BELLs programs. If applicable, conduct school-based outreach during school arrival and dismissal times.
* Attend school-based parent meetings, orientations, open houses, and other events to recruit and enroll scholars.
* Visit parent homes to complete enrollment materials.
* Conduct outbound phone banking during the early morning, late afternoon, evening hours and some weekends as scheduled to support scholar recruitment and invite families to attend BELL events.
* Fulfill direct mail programs as directed by regional enrollment.
* If applicable, oversee the instruction of a cluster on a temporary basis.
* Always represent BELL in a manner that is professional, responsive, and consistent with the organizations values.
* Effectively represent BELL programs to potential families and community partners.
* Consistently and thoroughly communicate back to the regional enrollment and program teams all information gathered during a school site visit or other enrollment event.
* Return all completed enrollment paperwork in an organized, neat and timely manner to the regional office.
* Ensure that all enrollment activities are executed in compliance with BELL, federal, state, and local regulations and policies.
* If applicable, work up to 20 hours per week for up to 10 weeks at the beginning of each program cycle.
* Collect, scan and submit accurate scholar attendance records.
* Ensure that manual attendance sheets are submitted weekly in compliance with site rules and properly signed.
* Make calls to parents of absent scholars, daily. Record outcomes.
* Administer attendance programs, weekly, monthly and year end.
* Collect staff time sheets and submit to Site Manager.
* Collect changes in scholar data and provide to regional enrollment, weekly.
* Recognize and reward scholars effort and good behavior
* Assist Site Manager in all administrative functions to ensure the efficient and effective operation of BELL
* Assist Site Manager in setting up and closing site
* Assist Site Manager in distributing supplies and materials for teachers, tutors, and scholars.
* Assist with the distribution of snacks.
* Performs other duties as assigned.
* Excellent interpersonal and communication skills; Organized, ability to multi-task high-level of professionalism and customer service experience. High school diploma required, prefer some college.
* Basic computer skills and ability to learn new technologies.
* Local community experience preferred. Passion for the BELL mission and working with children. Must be high energy; flexible and reliable; detail-oriented and patient.
* Maturity highly important. Local travel required. Able to lift boxes up to 40 pounds of materials. Must be able to pass a background check. Subject to BELL dress code.
This is a seasonal position and will not be eligible for benefits.,