HR Assistant- Downtown L.A.Bookmark This
Los Angeles, CA
DescriptionHR ADMIN ASSISTANT
Provide leadership team with administrative support including scheduling meetings, preparing reports and presentations. Also responsible for coordinating all Talent Acquisition Staffing (TAS) office activities, including greeting and escorting candidates for interviews, general office duties, and collecting fingerprints from candidates, and preparing conference rooms for meetings interviews.
Front Desk Support (30%)
Greet visitors, answer general questions, and resolve day-to-day issues.
Ensure the seamless scheduling of candidate interviews with hiring managers and interview teams.
Coordinate candidate travel if applicable.
Greet and escort candidates in Union Bank offices.
Schedule and fingerprint candidates contractors via live scan and or ink prints for background checks.
Deliver outstanding customer service to hiring managers, candidates and recruitment team.
Professional oral and written communication to candidates, ensuring they have accurate and timely information to complete necessary documentation throughout the recruitment process.
Demonstrate a basic understanding of employment laws and regulations.
Make recommendations on administrative process improvements.
Management Support (60%)
Provide support to 3+ Directors by scheduling meetings, creating PowerPoint presentations, meeting agenda’s and other documents.
Create both regular and ad hoc reports.
Prepare expense reports.
Work on special TAS HR projects as assigned.
General Office Support (10%)
Monitor office supply levels; manage supply order requests and place orders weekly as needed.
Process invoices – search firms, vendors, etc.
Coordinate scheduling of “hotel” offices cubes.
Initiate facility requests (maintenance, equipment, and corporate real estate).
Schedule conference rooms for meetings as necessary.
Act as a backup to Recruiting Coordinator’s as needed.
Perform general clerical duties to include, but not limited to, photocopying, faxing, scanning, and mailing.
Maintain lobby and front desk area.
The successful candidate will typically have a Bachelor's degree, and 3-5 years of human resources or administrative experience. Strong knowledge of Microsoft Office Products. Superior communication skills both written and verbal, with strong attention to detail. He she must be a team player who values accountability, integrity, quality, and has a strong sense of urgency. Other key qualifications include: Proven track record of success within a recruitment or administrative position. The ability to multi-task, and prioritize work to meet the needs of various constituencies. Flexible nature and ability to meet changing demands in a dynamic work environment. Ability to learn quickly, absorb and accept feedback. Strong work ethic. Ability to escalate issues to appropriate parties, and maintain strict confidentiality. Ability to interact with all levels of management.
Email resume to Jennifer.firstname.lastname@example.org