Student or Entry-Level Job

Administrative Executive Assistant

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Mission Bank
Posted: November 15 2016
Application Deadline: No Deadline
Position: Paid

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Description

Job Description
Performs diverse secretarial and administrative duties involving high-level contacts and exposure to sensitive information necessitating considerable use of tact, diplomacy, discretion and judgment. Assists the Board of Directors and Board Committees. Communicates with executive, administrative and management personnel to gather or convey information. Initiates special reports and performs all regular secretarial, administrative and clerical duties. Enhances executive's effectiveness by providing information management support and representing the executive to others. Conserves executive’s time and promotes the Mission Bank image by representing the president internally and externally.

Compensation is based upon the candidates individual experience level.

ESSENTIAL DUTIES
1. Prepare all Board reports and Board minutes
2. Prepare reports and presentations for internal and external Bank Associates by collecting, analyzing, and synthesizing information
3. Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents, collecting and analyzing information; initiating telecommunications
4. Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel
5. Provides historical reference by developing and utilizing filing and retrieval systems, and recording meeting discussions
6. Acts as a liaison between the executive and the Board
7. Represents the executive by attending meetings in the executive's absence.
8. Arranges corporate travel and meetings by developing itineraries and agendas, booking other transportation, arranging lodging and meeting accommodations.
9. Completes projects and special assignments by establishing objectives, determining priorities, managing time, gaining cooperation of others, monitoring progress, problem-solving, and making adjustments to plans
10. Improves quality results by studying, evaluating, and re-designing processes; implementing changes
11. Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
12. Maintains customer confidence and protects operations by keeping information confidential.
13. Maintains professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, and participating in professional societies
Desired Skills
• 4 years Administrative Assistant Experience
• 2 years experience working with boards and officials
• Demonstrated ability to handle confidential information appropriately
• Excellent verbal and written communication skills including the ability to communicate with all levels of management, executive/senior staff and clients
• Proficient in Microsoft Office applications including Outlook, Microsoft Excel, PowerPoint and Word
• Proficient in Microsoft PowerPoint to format high level presentations
• Attention to detail in composing, typing, proofing materials, establishing priorities, flagging items for executive’s attention and meeting deadlines
• Professional conduct and discretion exhibited at all times
Company Description
Mission Bank is an approximately $400 Million asset Business Bank with over 90 employees. We deliver professional personalized customer service and a wide array of financial products. We provide an ambiance of professionalism by creating and maintaining an environment, which promotes and rewards employee development, teamwork, and elite customer service. We support our community through responsible corporate citizenship and support our employees' civic involvement. We achieve long-term commitment to shareholder value through quality asset growth and solid financial returns.

How To Apply

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