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Platinum Staffing, Inc.
Posted: November 15 2016
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PAYROLL MANAGER JOB DESCRIPTION
POSITION REPORTS TO: Financial Accounting Manager
The Payroll Manager is solely responsible for all payroll and related activities including processing biweekly payrolls, maintaining related records, filing tax reports, processing payroll deductions, preparing accounting transactions and documents, documenting and updating procedures, and preparing special reports for management. The Payroll Manager is further responsible for specific duties related to retirement plans, insurance plans and flexible spending accounts. This is an important position within the Financial Accounting team that will regularly interface with our internal customers (attorneys and other administrative staff) to address their respective payroll questions and concerns.
Manage and process bi-monthly disbursement of payroll, benefits and taxes to 300+ employees (exempt and nonexempt) consistent with federal and state wage and hour laws
Ensure the processing of new hires, temporary workers, transfers, promotions and terminations is accurate and timely
Prepare payroll related journal entries for accounting
Prepare certain reports for Retirements Plans, HR, Benefits, Billing and reporting to
Assist the Accounting team in the preparation of various surveys which the Firm
Prepares schedules and provides necessary information for annual audits of both the
Firm’s financial statements and the Firm’s various benefit plans
Prepares related reconciliations and record keeping for retirement plan loans loans,
quarterly reports, etc.
Communicate actively with employees, HR and Billing to review cross-departmental
impacts and reconcile data sharing
Partner with HR and benefits in implementing best in practice payroll and benefits
procedures and controls
Evaluate enhancements to reporting processes/tools by gaining a thorough working
knowledge and understanding of various software applications
Assist the Accounting team in planning and setting the compensation budget during
the annual budget process
Manage regular preparation of relevant management reports, including weekly, monthly, quarterly and year-end reports (gross payroll, hours worked, vacation accrual, tax deductions, benefit deductions, etc.)
Maintains employee confidence and protects payroll operations by keeping information confidential
Perform monthly reconciliation of assigned balance sheet and bank accounts
Complies with federal, state, and local legal requirements by studying existing and
new legislation; enforcing adherence to requirements; advising management on
Other projects and duties as may be assigned from time to time
Skill requirements include an in-depth knowledge of payroll systems (ADP Workforce Now v10 a plus), problem solving, and sufficient knowledge of accounting theory and systems to understand the relationship between payroll and accounting.
Proficient in MS Excel
Excellent organizational skills
Professional demeanor and strong customer service orientation
Able to work proactively as a self-starter and multi-tasker to add value to the team
with limited supervision
Assesses and interprets customer needs and requirements
Strong focus on quality and accuracy
Ability to effectively meet timelines in a fast-paced environment
Flexible to work overtime as required to meet agreed upon deadlines
Excellent interpersonal, written and oral communications skills, as well as tact
and diplomacy sufficient to gain the respect of attorneys and employees
Constantly looking for areas of opportunity to add value to their position and be a
Knowledge of Aderant Expert (or similar financial system) a plus but not
• No direct reports.
EDUCATION AND EXPERIENCE REQUIREMENTS:
• Bachelor’s degree (Accounting/Finance a plus but not required) plus 4 to 5 years of experience in which applicant had responsibility for all aspects of payroll processing and reporting
Indoor offices with controlled temperatures with limited exposure to noise, dust, chemicals
May sit for long periods of time
Crouching, kneeling, standing, walking, pushing, pulling and lifting occasionally
Operating a personal computer, telephone, voicemail and other office equipment regularly
Must be able to express and exchange ideas by means of the spoken word
Must have the ability to convey detailed information in a clear and concise manner through spoken word
Must demonstrate good problem-solving skills
FLSA STATUS: Exempt
HOURS—FULL TIME: 9 am–5:30 pm (one-hour lunch), Monday–Friday
ADA: The employer will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990.
This job description will be reviewed periodically as duties and responsibilities change with business necessity. Essential and marginal job functions are subject to modification.