Student or Entry-Level Job

Receptionist/Administrative Assistant

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East Coast Staffing Solutions
Posted: November 15 2016
Application Deadline: No Deadline
Position: Paid

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Description

Job Description

Receptionist / Administrative Assistant $16-$18  per hour Wareham , MA

The Administrative Assistant/Receptionist will assist in day to day shipping/billing functions, as well as, be the primary Receptionist for the company and will direct calls and receive clients/vendors. They will also provide administrative support as needed to Selling, Marketing or G&A departments. Must be proficient in Excel - specifically working with Pivot tables and spreadsheets.

This position reports to: Director of Operations/Accounting

Key Responsibilities:

· Provide work coverage during normal business hours; 8:30am – 5:00pm M-F

· Answer and properly route all incoming calls.

· Greet clients/vendors and properly direct

· Distribute all incoming mail

· Within ERP system, assist warehouse with order picking registration

· Perform all billing/credit memo operations within ERP system

· Work with logistics provider to obtain freight quotes through online system and generate BOL

· Organize completed order documents and file properly

· Mailing of all invoice/credit memo documents via US mail or email within ERP system

· Administrative support to Customer Service team

· Cross trained for order entry backup as needed

· Other Administrative support as needed

· Coordination with appropriate Staff or Managers related to above functions.

· Observe and respect Ethics in all working activities.

Receptionist / Administrative Assistant $14-$15 per hour Wareham , MA

The Administrative Assistant/Receptionist will assist in day to day shipping/billing functions, as well as, be the primary Receptionist for the company and will direct calls and receive clients/vendors. They will also provide administrative support as needed to Selling, Marketing or G&A departments.

This position reports to: Director of Operations/Accounting

Key Responsibilities:

· Provide work coverage during normal business hours; 8:30am – 5:00pm M-F

· Answer and properly route all incoming calls.

· Greet clients/vendors and properly direct

· Distribute all incoming mail

· Within ERP system, assist warehouse with order picking registration

· Perform all billing/credit memo operations within ERP system

· Work with logistics provider to obtain freight quotes through online system and generate BOL

· Organize completed order documents and file properly

· Mailing of all invoice/credit memo documents via US mail or email within ERP system

· Administrative support to Customer Service team

· Cross trained for order entry backup as needed

· Other Administrative support as needed

· Coordination with appropriate Staff or Managers related to above functions.

· Observe and respect Ethics in all working activities.

Required Skills/Competencies:

Previous or related experience in administrative, reception & shipping skills; specifically freight logistics.

Motivated, strong organizational skills and attention to detail

Basic PC skills, including spreadsheets, word processing, etc.

Customer focused and team working.

Able to respect deadlines for reporting or actions.

Attendance as per operating schedule / needs.

Energetic, enthusiastic, and dedicated to the company/getting the job done.

Qualifications/Experience:

Minimum 1+ years’ work experience in a related position.

Salary/Compensation/Benefits: if the position goes Permanent benefits would be offered

Previous or related experience in administrative, reception & shipping skills; specifically freight logistics.

Motivated, strong organizational skills and attention to detail

Basic PC skills, including spreadsheets, word processing, etc.

Customer focused and team working.

Able to respect deadlines for reporting or actions.

Attendance as per operating schedule / needs.

Energetic, enthusiastic, and dedicated to the company/getting the job done.

Qualifications/Experience:

Minimum 1+ years’ work experience in a related position.

Salary/Compensation/Benefits: if the position goes Permanent benefits would be offered

Company Description
Our goal is to match the highest skilled workers in the Greater New Bedford area and beyond to fit your temporary and permanent employment needs. We seek to place highly skilled individuals in positions best suited to their areas of expertise.

How To Apply

Apply
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