Event Management (Sports)

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Overview: To develop the skills of an aspiring event management student and give them real-world experience of creating and managing outdoor, fast-paced amateur baseball events. Objectives would include: tasks organized pre-event, post-event and most importantly at the events themselves. Interns would be expected to attend as many events as possible during their internship.

Over the course of this internship, you will work hands on with almost every aspect of how Prospect Wire organizes, operates and budgets for our baseball events. You will gain hands-on experience on how each aspect of the company is ran - no matter how large or how small. You will manage our staff and interns to ensure we run the best events possible.

Schedule: The internship requirements can be customized to your schedule. Regardless if you’re enrolled in Summer A, B or C this internship will work for you.

About Prospect Wire: Celebrating our 10-year anniversary, Prospect Wire (PW) is an event organizer and scouting service for high school baseball. PW organizes mass-scale tournaments across the United States that feature some of the nation’s top high school baseball talent. A given event can have anywhere from 16 to 150 teams composed of hundreds or even thousands of athletes.

Event Locations and Travel: Events are typically located at MLB spring training complexes in cities such as Sarasota and Port St Lucie, FL.

Stipend, Expenses: This is an unpaid internship unless your school requires otherwise. PW covers your travel expenses such as hotel rooms, food while working at the fields and gas reimbursement during the event. In most scenarios, interns will be expected to room with another intern of the same gender. Finally, our company organizes contests for interns that provide the winners with gift cards, prizes and projects.

Hours and requirements: In order to satisfy your internship hours, interns will be expected to work long days at our events. Typically our interns are up and at the field by 7am. Please be prepared for long days and very hot, humid summer weather. Between the tournaments and weekly work, there’s more than enough hours to satisfy your internship requirements over the semester.

Contact Information: If you would like more information, or to express your interest in the program, please do so ASAP by emailing your resume. If you are selected as a possible candidate for an internship, you will be contacted to set up an interview. The travel, hands-on nature and sports aspect of what PW offers has made this a very popular internship and there are a limited number of spots available.


Presentation: Strategically hanging banners in high-traffic areas and making sure complexes are presentable. Dugouts and high-traffic areas need to be clean. Breakdown of banners and complexes.

Staging: Staging the environment to make players feel like it is a championship or playoff game including preparing for the trophy ceremony, music, handing out championship rings, championship t-shirts, placing specific banners. This may include PW and sponsor’s tent placements.

Team Relations: Include water and ice in the dugouts, baseballs at each field, and communicating which field needs what, which fields are running behind, etc. You will be the glue that keeps a complex or venue within the event operating smoothly.

Game Management: In order to understand how to run a complex, you must understand how each individual game is ran. You will be asked to run a field which would include managing that field/game, ensuring that each game has baseballs, umpires, submitted lineups and is properly scorekept. You may be asked to scorekeep and monitor games and submit final scores.

Complex and Venue Management: Lead our team of staff and interns at a particular complex or venue. Many staff members are assigned specific tasks that they can not abandon. Your role will be to manage them and assist with requests from customers so that those people don’t have to leave their job to do so. Overall, you will be responsible for ensuring your complex and venue remains on schedule.

Staffing: Preparing initial meeting before an event, handing out shirts, assigning hotel rooms, helping to keep meetings running and on track, etc. Assisting with intern/staff working assignments. Tracking hours or interns/staff. Documenting which staff members received which devices and ensuring they’re returned properly.

Staff Relations: Ensuring catered food/bottled water is picked up for the staff and organized for the staff. Ensuring staff members are put in a position to succeed by ensuring their equipment is ready to go, batteries are charged, etc. Other staff relations include writing checks, ensuring staff members filled out tax forms properly, and more.

Merchandise Revenue Tracking: Tracking all merchandise sales from each complex daily. This will help determine our demographics on sales.

Event Logistics: Mapping out each individual complexes locations in relation to each other, to hotels, to restaurants, etc. Providing that information to our customers. Making sure staff knows where they are supposed to be everyday.

Event Budgeting: Learning how to plan a budget for a small, medium and big event. And learning how to stay within that budget.

Data Entry: Assisting our tournament director with uploading the correct team rosters onto our site before each tournament. Preparing and organizing email announcements about the tournament.

Pre-Event Staffing: Making sure staffing is secured from every angle for each event.


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