Event & Donor Relations Intern

internship - full time, unpaid

University of Kansas
Lawrence, KS
Closed
Posted 36 Days ago
University of Kansas
Lawrence, KS
internship - full time, unpaid
Posted 36 Days ago
Closed

Description

Job Information University of Kansas Events & Donor Relations Intern in Lawrence, Kansas Position Overview This position provides event and donor relations support for KU Libraries Office of Communications & Advancement (OCA). The Events & Donor Relations intern will have the opportunity to develop and practice event coordination skills, while learning the complex nature of donor relations and how communications and public relations are critical components to event coordination and fundraising. The individual in this role will have direct contact with the Dean of KU Libraries, as well as Board of Advocate members and donors from across the region who attend KU Libraries events. Job Description Under the supervision of the Events Coordinator, the intern may: * Assist Events Coordinator with planning and implementation of events * Assist with the ordering of catering, rentals, and other events-related items * Assist in the preparation of complex mailings * Help prepare event materials including name tags, programs, and displays * Work with Events Coordinator and other interns/staff to setup events (tables, flowers, linens, AV equipment, etc.) * Greet event attendees and donors, while distributing name tags and event details * Help transport events-related materials to locations both on and off campus * Assist with tracking and managing RSVPs * Assist with event follow up and donor acknowledgements * Complete general office duties as assigned by supervisor or OCA team members * Welcome visitors and answers phone calls in the administrative office * Other responsibilities as assigned by supervisor or OCA team members Required Qualifications * Must be enrolled in at least six credit hours * Effective interpersonal communication skills as demonstrated by application materials * Excellent organizational skills, accuracy, and attention to detail as evidenced by the application material Ideal candidates will possess the following qualities: * General knowledge of office equipment * Computer skills and experience using Microsoft Word, Excel, and Outlook * Clear communication skills and strong attention to detail * Excellent email and phone etiquette * Ability to work both independently and collaboratively * Positive attitude and professional demeanor * Availability to work 15-20 hours a week, including some evenings Preferred Qualifications * Previous event planning and implementation experience * Familiarity or experience using donor/event management database * Experience using Adobe Creative Suite * Experience performing basic office tasks (greeting visitors, answering phones, making photocopies, etc.) * Knowledge of and enthusiasm for KU Libraries and an interest in donor relations and event coordination Additional Candidate Instruction Attach a resume, cover letter and three references. Work Schedule To be determined by supervisor Disclaimer The University of Kansas prohibits discrimination on the basis of race, color, ethnicity, religion, sex, national origin, age, ancestry, disability status as a veteran, sexual orientation, marital status, parental status, gender identity, gender expression, and genetic information in the university's programs and activities. Retaliation is also prohibited by university policy. The following persons have been designated to handle inquiries regarding the nondiscrimination policies and are the Title IX coordinators for their respective campuses: Executive Director of the Office of Institutional Opportunity & Access, IOA@ku.edu, 1246 West Campus Road, Room 153A, Lawrence, KS 66045, 785-864-6414, 711 TTY 9for the Lawrence, Edwards, Parsons, Yoder, and Topeka campuses); Director, Equal Opportunity Office, Mail Stop 7004, 4330 Shawnee Mission Parkway, Fairway, KS 66205, 913-588-8011, 711 TTY (for the Wichita, Salina, and Kansas City, Kansas medical center campuses). Advertised Salary Range: 11.00/hour Application Review Begins: 24-Jun-2019 Work Location: University of Kansas - Lawrence FTE: .025 Reg/Temp: Temporary Anticipated Start Date: 01-Aug-2019

Skills

event management, event planning, public relations, advertising, fundraising, creativity, interpersonal communication, microsoft excel, microsoft word, organization, microsoft outlook, adobe creative suite, policy, microsoft access, catering

Always be on the alert for potentially fraudulent job postings online. Report potential fraud to us if you're unsure about the legitimacy of a job posting or employer on Chegg Internships.

  • Never accept a check or other funds from a company to purchase materials necessary for your position.
  • Avoid and report situations where employers require payment or work without compensation as part of the application process.
  • Avoid corresponding with anyone who reaches out via text or email or outside of the Chegg Internships platform that you don't recognize.
  • Be wary of Google Hangout or Skype interviews as these are not publicly-listed numbers that can be used to verify the legitimacy of the interviewer.