Offices, Boards and Divisions Office Support Trainee (DOJ Pathways Intern) in Washington, District Of Columbia
Office Support Trainee (DOJ Pathways Intern)
Department of Justice
Offices, Boards and Divisions
* ##### Open & closing dates
06/10/2019 to 06/14/2019
* ##### Service
* ##### Pay scale & grade
GS 3 - 5
* ##### Salary
$30,219 to $49,338 per year
Unless you have prior federal experience, you will likely start at the step 1 which is: GS-3 $30,219; GS-4 $33,925; GS-5 $37,955.
* ##### Appointment type
* ##### Work schedule
Few vacancies in the following location:
Relocation expenses reimbursed
Yes as determined by agency policy
This is an excepted service appointment under the Department of Justice Pathways Internship Program. After successful completion of the program requirements, the individual may, at agency discretion, be converted to a permanent appointment.
This internship is expected to continue through the fall and spring semesters. Applicants solely seeking summer internships should look for other opportunities.
Learn more about this agency
As an Office Support Trainee (DOJ Pathways Intern), you will perform clerical assignments and assist others in addressing a variety of ad hoc problems. The work assignments may involve any of the following tasks:
* Office Automation Support: Performs office automation (OA) duties requiring different approaches and methods from assignment to assignment. Chooses from a range of software applications, (e.g., word processing, graphics, spreadsheet, and project management), to perform OA functions. Manages electronic calendars for attorneys and other senior staff. Assists in producing a variety of reports, tracks actions, produces charts, creates specialized databases, or prepares presentation materials.
* Correspondence, Files, and Reports: Assists in drafting correspondence for the Section; ensures proper grammar and adherence to style requirements. Routes correspondence to the proper individual or responds directly, as assigned, and files copies in accordance with established procedures.
* Facility Services, Property, and Supply Administration: Assists in the purchase of office supplies and equipment. Assists with office moves, and setting up office space for new employees, including assignment and issuance of computers, telephones, cell phones, and office furniture. Assists with arranging telephone moves and repairs, as well as repairs of fax machines, copiers, and other equipment.
* Human Resources Administration: Files and distributes copies of documents and forms in accordance with federal regulations, Department and Section policies.
* Procurement and Contracting Administration: Assists with the processing and filing of contracts, Statements of Work, purchase order requests, purchase card requests, and approval of forms.
* Travel Support: Assists in making travel arrangements for Section staff, including securing accommodations, providing necessary information, direction and documents to the traveling staff.
* Unit Reception, Telephone Support, and Notary Services: Escorts visitors and vendors to the Unit or refers to the proper individual, as appropriate; responds to telephone calls to the Unit and/or refers to the proper individual, as appropriate.
* Special Projects: Assists the supervisor in carrying out various special projects required in the Section.
* #### Job family (Series)
0399 Administration And Office Support Student Trainee
Conditions of Employment
* You must be a U.S. Citizen to qualify for this position.
* You must complete the online questionnaire and additional assessment(s).
* You must undergo a pre-employment security investigation.
* Selective Service Registration is required, as applicable.
* You must meet all qualification requirements by the closing date of this announcement.
* Academic Enrollment: See Qualifications Section.
* Direct Deposit: All federal employees are required to have federal salary payments made by direct deposit to a financial institution of their choosing.
To be eligible for this internship position, ALL of the following requirements must be met: 1. Academic Enrollment: You must be enrolled or accepted for enrollment in an accredited high school, technical or vocational school, two-year or four-year college or university, graduate, or professional school (go to https://ope.ed.gov/accreditation/ to verify accreditation status). Individuals who are enrolled must be taking at least a half-time academic, vocational, or technical course load leading to a degree, diploma, or certificate. "Half-time" is defined by the school in which the student is enrolled. 2. You must be enrolled in a school within the Washington, D.C. commuting area (75 miles from DC) or be enrolled in a distance education program in order to be considered. If you are enrolled in an online degree program for a school normally located outside of Washington, D.C., please indicate this clearly in your application package. 3. Good Academic Standing: Applicants must have at least a 2.5 GPA. 4. Qualification Requirements: Applicants must meet the minimum qualifications for this position as outlined below.
To qualify at the GS-03 grade level, applicants must have completed 1 full academic year of post-high school study; OR have 6 months of general experience to include: progressively responsible clerical, office, or other work that indicates ability to acquire the particular knowledge and skills needed to perform the duties of the position to be filled; OR have a combination of education and experience: equivalent combinations of successfully completed post-high school education and experience may be used to meet total experience requirements.
To qualify at the GS-04 grade level, applicants must have completed 2 full academic years of post-high school study or an associate's degree; OR have 1 year of general experience to include: progressively responsible clerical, office, or other work that indicates ability to acquire the particular knowledge and skills needed to perform the duties of the position to be filled; OR have a combination of education and experience: equivalent combinations of successfully completed post-high school education and experience may be used to meet total experience requirements.
To qualify at the GS-05 grade level, applicants must have completed 4 academic years of post-high school study leading to a bachelor's degree or equivalent degree; OR have 1 year of specialized experience at, or equivalent to, the GS-04 grade level to include: automation duties; performing a variety of recordkeeping, reporting and informational duties; sorting and filing materials and case files; and producing a variety of materials such as spreadsheets, plans, procedures, memoranda, letters, travel requests, and/or presentations from rough drafts; OR have a combination of education and experience as listed below. Please note, only education in excess of 60 undergraduate hours may be used in this calculation.
Combination of Education and Experience - Your current education completed is credited as a percentage of the education required for the grade level and your current experience is credited as a percentage of the total experience required for the grade level. The two percentages are added and must equal 100% in order to qualify for the desired grade level.
All academic degrees and coursework must be completed at a college or university that has obtained accreditation or pre-accreditation status from an accrediting body recognized by the U.S. Department of Education. For a list of schools that meet this criteria, see www.ed.gov.
Pathways 640-Hour Work Experience Requirement:In order to be eligible for conversion to a permanent appointment, Pathways interns must complete the required 640 hours of work experience. In some cases, the agency may credit up to 320 hours of certain non-Federal career-related internship program experience, volunteer service, or active duty military service and apply it towards the 640 hours OR the agency may waive up to 320 hours of the 640-hour requirement based on exceptional job performance and outstanding academic achievement. If it is determined that you are not able to complete this requirement prior to completion of your academic program, you may be rated ineligible for this position.
There is no degree requirement for this position. As described in the Qualifications, you must be enrolled or accepted for enrollment in an accredited degree, diploma, or certificate program.
Upon successful completion of the Pathways Internship, candidates may be converted to a position with a different career ladder. Candidates may be converted to the grade at which they qualify. Conversion to a permanent or term position is not guaranteed and is subject to many factors such as funding, position availability, and performance.
Additional selections may be made from this vacancy announcement to fill vacancies that occur subsequent to this announcement.
An in-person interview in Washington, D.C. may be required for this position prior to final selection. The cost of travel to the interview site will be the responsibility of the applicant unless otherwise stated. Reasonable accommodations requests will be considered on an individual basis as requested by a person with a disability. Declining an invitation to interview may remove you from further consideration.
The Criminal Division participates in the Electronic Employment Eligibility Verification Program (E-Verify). E-Verify helps employers to confirm the employment eligibility of all newly hired employees.
USA Hire Reasonable Accommodation Requests: If you believe you have a disability (i.e. physical or mental), covered by the Rehabilitation Act of 1973 as amended and the Americans with Disabilities Act of 1990 as amended, that would interfere with completing the USA Hire Competency Based Assessments (USA Hire), you will be granted the opportunity to request a Reasonable Accommodation (RA) in your online application. Requests for RA for USA Hire and appropriate supporting documentation for RA must be received prior to starting USA Hire. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your RA request, you will receive an email invitation to complete USA Hire. You must complete all assessments within 48 hours of receiving the URL to access USA Hire. To determine if you need RA, please review the Procedures for Requesting RA for the Online Assessments: https://help.usastaffing.gov/Apply/index.php?title=Reasonable_Accommodations_for_USA_Hire
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Your application will be evaluated and rated under DOJ's category rating and selection procedures. Your resume and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement. If you are basically qualified for this job, your resume and supporting documentation will be compared to your responses on the online assessment questionnaire. If you rate yourself higher than is supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for this job. Your application will then be placed in one of three categories: Best Qualified, Highly Qualified, or Qualified. Names of all candidates in the best qualified category will be sent to the hiring official for employment consideration. Candidates within the best qualified category who are eligible for veterans' preference will receive selection priority over non-veteran preference eligibles.
You will be assessed on the following KSAs/Competencies:
2. Attention to Detail
3. Customer Service
4. Decision Making
7. Interpersonal Skills
11. Stress Tolerance
Veterans' Preference: If you are entitled to veterans' preference, you should indicate the type of veterans' preference you are claiming on your resume. In order to verify your veterans' preference entitlement, please submit a copy of the Member 4 Copy of your DD-214 (Certificate of Release or Discharge from active Duty); official statement of service from your command if you are currently on active duty; or other official documentation (e.g., documentation of receipt of a campaign badge or expeditionary medal) that shows your military service was performed under honorable conditions. In addition, if you are a disabled veteran, a Purple Heart recipient, widow/widower of a veteran, the spouse of a disabled veteran, or the parent of a disabled or deceased veteran, you must submit a Standard Form (SF) 15, Application for 10-Point Veterans' Preference, and the other required documentation identified on the reverse side of the SF-15 to support your preference claim. Although veterans' preference points are not assigned under the category rating procedures described above, veterans' preference eligibles are listed ahead of non veterans within each category for which they are qualified. In addition, qualified veterans with a compensable service connected disability of 10% or more are placed in the highest quality category (i.e. Best Qualified) http://www.fedshirevets.gov/job/vetpref/index.aspx.
Background checks and security clearance
Drug test required
- Required Documents
You are strongly encouraged to convert your resume to an Adobe PDF file prior to submitting your application, especially if you are submitting using a Mac system. Resumes not pre-converted to a PDF file will undergo conversion by the system. This conversion process may cause some formatting changes to your resume, including line and page break errors. To ensure your submitted resume does not display with formatting issues, please submit your resume as a PDF. This error does not affect USAjobs resumes.
To apply for this position, you must provide a complete application package which includes:
1. Resume (cover letter is optional) - Applicants will be evaluated based on a comparison of the position requirements against the quality and extent of experience or related education as reflected in their resume. Applicants are encouraged to ensure work experiences clearly show the possession of knowledge of the subject matter pertinent to the position and the technical skills to successfully perform the duties of the position. Your resume must include the following information for each job listed: month and year, start/end dates (e.g. June 2007 to April 2008), and full-time or part-time status (include hours worked per week).
2. Unofficial Transcripts - transcripts must reflect cumulative GPA. If selected, applicants will be required to provide an official copy of their transcript before they enter on duty.
3. Degree audits will not be accepted. Transcripts need to display your name, credit hours earned, enrollment status, and current semester class schedule.
4. Proof of Enrollment: If your current class schedule is not reflected on your unofficial transcripts, please provide proof of enrollment (e.g., letter from the Registrar confirming enrollment status).
5. If it cannot be determined that you meet the enrollment requirements, you may be removed from consideration.
6. USA Hire Reasonable Accommodations Requests - If you are requesting a reasonable accommodation to the USA Hire Competency Based Assessments, submit documentation to support your request, including the Reasonable Accommodation Request Form found here.
7. Documentation of eligibility for special hiring authorities (if applicable) to prove appointment eligibility. Examples include: Schedule A disability letter, Peace Corps volunteer letter, military spouse hiring authority documentation, etc.
8. Current or Former Political Appointees (if applicable) - Please note on your resume and attach an SF-50. The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, or Non-Career SES employee in the Executive Branch, you must disclose this information to the HR Office.
9. Schedule A Documentation (if applicable) - The Criminal Division welcomes and encourages applications from persons with disabilities and is firmly committed to satisfying its affirmative obligations under the Rehabilitation Act of 1973 to ensure that persons with disabilities have every opportunity to be hired and advanced on the basis of merit within the Department. The Criminal Division also encourages eligible Schedule A applicants to submit their resumes directly to the Criminal Division disability POC, Megan Keate at Megan.Keate@usdoj.gov.
10. Veterans' Preference Documentation (if applicable):
* If you are a discharged, non-disabled veteran, you must submit a copy of your DD-214 showing character discharge (Member 4 Copy), or other documentation of service and separation under honorable conditions. If you do not have your DD-214, you may request it after discharge from the National Archives at http://www.archives.gov/veterans.
* If you are a veteran within 120 days of discharge, you must submit signed documentation from the Armed Forces certifying: 1) your expected release/retirement from active duty, 2) under honorable conditions, 3) your pay grade/rank/rate at time of discharge, 4) dates of active duty service, 5) any campaign or expeditionary medals received, and 6) dated within 120 days of your separation.
* If you are a disabled veteran, Purple Heart recipient, or parent or spouse of a disabled or deceased veteran, you must submit a completed SF-15 (https://www.opm.gov/forms/pdf_fill/SF15.pdf) and all additional proof required by the SF-15, as applicable, if you do not have your Department of Veterans Affairs letter establishing proof of disability, you may request it at https://www.ebenefits.va.gov or call 1-800-827-1000 .
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.
- How to Apply
To apply for this position, you must complete the initial online application, to include submission of the required documentation specific in the Required Documents section below. The complete application package must be received by 11:59 PM, Eastern Time, on 06/14/2019. The application process is as follows:
1. To begin the application process, click the Apply Online button.
2. Answer the questions presented in the application and attach all necessary supporting documentation.
3. Click the Submit Application button prior to 11:59 PM, Eastern Time, on 06/14/2019.
4. After submitting an online application, you will be notified whether or not you are required to take additional online assessments through the USA Hire Competency Based Assessment system. This message will be delivered to you both on screen and via email notification.
5. If you are asked to take the USA Hire Competency Based Assessments, you will be presented with a unique URL to access the USA hire system. Access to USA Hire is granted through your USAJOBS login credentials. Be sure to review all instructions prior to beginning your USA Hire Assessments. Note, set aside at least 3 hours to take these assessments; however, most applicants complete the assessments in less time. If you need to stop the assessments and continue at a later time, you can re-use the URL sent to you via email and also found on the Additional Application Information page that can be located in the application record in your USAJOBS account. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments.
To verify the status of your application both during and after the announcement open period, log into your USAJOBS account: http://my.usajobs.gov/Annount/Login. All of you applications will appear on the Welcome page. The application record in your USAJOBS account provides an Additional Application Information page that provides information regarding the documentation you submitted and any correspondence we have sent related to this application. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status.
Agency contact information
Office of Administration c/o Human Resources 1331 F. Street NW, Suite 300 Washington, DC 20004 US
Learn more about this agency
If you meet the minimum qualifications for this job, you will receive an email from email@example.com with a link to take the USA Hire Competency Based Assessments. This assessment must be completed within 48 hours after the close of this job announcement. If you have not received the link to the assessment within 24 hours of the closing date and you meet the minimum qualifications for the position, you should contact firstname.lastname@example.org to request the invitation to be re-sent.
Based on your qualifications and assessment scores you will be notified of your rating and/or referral to the hiring official. If further evaluation or interviews are required you will be contacted. If a tentative job offer is made, we will conduct a suitability/security background investigation.
- Fair & Transparent
The Federal hiring process is setup to be fair and transparent. Please read the following guidance.
Equal Employment Opportunity Policy
The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.
* Equal Employment Opportunity (EEO) for federal employees & job applicants
Reasonable Accommodation Policy
Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application process should follow the instructions in the job opportunity announcement. For any part of the remaining hiring process, applicants should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.
A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits.
Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when:
* An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.
* An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.
* An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.
You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis.
Learn more about disability employment and reasonable accommodations or how to contact an agency.
Legal and regulatory guidance
* Financial suitability
* Social security number request
* Privacy Act
* Signature and false statements
* Selective Service
* New employee probationary period
This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/536146100. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.
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