Executive Assistant

job - full time, paid

Mw Partners
New York, NY
Closed
Posted 61 Days ago
Mw Partners
New York, NY
job - full time, paid
Posted 61 Days ago
Closed

Description

Posted on Executive Assistant MW Partners in New York, NY, USA Employment Type Temporary MW Partners is currently seeking an Executive Assistant to work for our client who is a leader in the media and entertainment industry. Responsibilities and duties: * Provide administrative support to two executives including but not limited to answering phones, managing calendars, registering and greeting guests, handling all expenses and event planning. * Coordinate travel, including flight reservations, hotels, and car services. * Assist with managing logistics for meetings led by executives including organizing agendas, attendee list, reserving conference rooms, preparing written materials, setting up audio/visual, managing catering, suggest restaurants and book reservations, etc. * Manage calendar to include key meetings with executives and leadership team members. * Prepare Travel & Expense reports, reconcile corporate card expenses and uphold company T&E policies. * Take lead and/or assist in organizing and coordinating events as needed (e.g., team building events, happy hours, lunch meeting, office events, etc.). * Prepare and edit correspondence, reports and presentations. * Manage the annual Marketing Team offsite. * External event management, including budget ownership & vendor negotiations. Requirements: * 2+ years of Assistant experience, preferably in Digital Media. * Must be a highly organized, self-starter with ability to handle and prioritize multiple tasks at once. * Must have strong verbal and written communication skills. * Must be a collaborative, team player and takes initiative. * Superior judgment, professionalism, exude confidence, poise, ability to maintain the highest level of confidentiality, and assertiveness. * Excellent ability to maintain composure and effectiveness in a fast paced environment. * Superior attention to detail, follow through and customer service. * Strong time and project management skills. * Must be intuitive, able to anticipate needs and develop options. * Expert knowledge in Microsoft Outlook, Word, Excel and PowerPoint. * Experience with corporate travel and expense software preferred. * Must successfully pass a background check. About MW Partners: MW Partners (MWP) is a privately held Staffing & Professional Services firm headquartered in Orange County, CA. With over 350 consultants and more than 70 clients, MWP brings 15 years of experience with a national reputation for delivering best-in-class staffing services. MWP consultants gain access to exciting projects with top-tier clients along with a dedicated administrative support team that enables our resources to focus on client-delivery and career advancement. Company address: New York, NY Posted date: 11 hours ago

Skills

customer service, microsoft excel, event planning, microsoft word, microsoft powerpoint, editing, event management, leadership, organization, microsoft outlook, marketing, project management, team building, calendar management, answering phones

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