Executive Assistant, Audubon NY/CT
US-NY-Cold Spring | US-CT-Greenwich | US-NY-New York
Additional Location : City
Additional Location : State/Province
Now in its second century, Audubon is dedicated to protecting birds and other wildlife and the habitat that supports them. Audubons mission is engaging people in bird conservation on a hemispheric scale through science, policy, education and on-the-ground conservation action. By mobilizing and aligning its network of Chapters, Centers, State and Important Bird Area programs in the four major migratory flyways in the Americas, the organization will bring the full power of Audubon to bear on protecting common and threatened bird species and the critical habitat they need to survive. And as part of BirdLife International, Audubon will join people in over 100 in-country organizations all working to protect a network of Important Bird Areas around the world, leveraging the impact of actions they take at a local level. What defines Audubons unique value is a powerful grassroots network of nearly 500 local chapters, 23 state offices, 41 Audubon Centers, Important Bird Area Programs in 50 states, and 700 staff across the country. Audubon is a federal contractor and an Equal Opportunity Employer (EOE).
The Executive Assistant provides support to the Executive Director for Audubon New York and Audubon Connecticut. This position will create materials such as PowerPoint presentations to support leadership, project manage material creation, as well as manage calendars, travel and expenses in addition to other administrative responsibilities as needed.
Maintain busy calendar and arrange travel for the Executive Director for Audubon CT and Audubon NY. Act as coordinator and manage EDs day. Prepare ED for meetings including printing documents and collecting supporting documentation. Keep informed about major projects; learn and stay abreast of current priorities as they relate to the EDs goals and strategy. Prepare written communications and correspondence on behalf of ED. Answer and screen phone calls and emails. Take messages and field questions as appropriate. Proofread, edit, and facilitate documents and reports. Organize meetings with internal stakeholders as well as outside organizations. Create and maintain administrative systems. Facilitate expense reports, and other documents requiring EDs approval. Professionally handle confidential information including administration and personnel information. Act as liaison with other internal departments stakeholders and outside organizations.
Qualifications and Experience
Associates degree required, bachelor's degree preferred. Equivalent experience will be considered in lieu of education. At least 5+ years of executive support or similar required. Organized and detail-oriented with a commitment to excellence. Proficiency with MS Office applications and impeccable technical skills, including comfort with apps, sites, tools; demonstrated ability to stay abreast of time and effort enhancing tools. Strong written and oral communication skills. Research-savvy; internet and resource proficient. Outstanding interpersonal skills, as this job requires frequent interaction with diverse individuals including board trustees and funders. Ability to build relationships, both inside and outside the organization. Poised, confident, self-directed and assertive with high energy, resourcefulness, adaptability and creativity. Ability and maturity to manage up as well as down. Excellent judgment and discretion. Ability to focus, multi-task, prioritize and meet deadlines in a rapidly moving environment Enjoys a team-oriented, fast-paced and entrepreneurial culture A strong commitment to the mission, values, and programs of the National Audubon Society.
microsoft powerpoint, microsoft word, research, science, education, leadership, organization, presentations, proofreading, energy management, strategy, policy, administration, materials, spring