Executive Assistant

job - , paid

Richmar Associates Incorporated
Sunnyvale, CA
Closed
Posted 56 Days ago
Richmar Associates Incorporated
Sunnyvale, CA
job - , paid
Posted 56 Days ago
Closed

Description

Posted on Executive Assistant Richmar Associates Inc. in Sunnyvale, CA, USA Benefits Offered Dental, Medical Employment Type Contractor A biomedical manufacturing company located in Sunnyvale, CA is seeking an experienced Executive Assistant to support the VP of a Marketing team in addition to up to four additional executives world-wide. An outstanding candidate will have experience supporting an executive in the life science industry, knowledge of project management, and booking international travel. ESSENTIAL JOB RESPONSIBILITIES: * Support up to four to five executives in the global commercial operations organization, plus their staff * Manage demanding and complex international calendars to include scheduling and prioritizing agendas with a strong focus on anticipating potential issues and coming up with an alternative. * Prepare, organize, set up and conduct global staff meeting web conferences (Zoom) and maintain the team SharePoint site. * Coordinate departmental meetings on-site and off-site, develop and distribute instructions, coordinate room setup logistics, interface with those attending the meeting and facilitate arrangements. * Make international travel arrangements, utilizing judgment to effectively manage cost and assure management needs are considered. * Process expense reports. * Build efficiency and effective responsiveness into existing operations, and help define new operational strategies. * Maintain highly sensitive information that may involve financial data, personnel discussions, and/or business strategy of a highly confidential manner. * Serve as a lead and manager of small projects. * Act as a team player by providing backup support to other Assistants on site; doing what it takes to get the job done. * Perform other related duties as required. QUALIFICATIONS: * A high school diploma, or the equivalent, needed. * Minimum of 5-7 years of experience as an Executive Assistant, life science industry exposure is preferred * Experience serving as a project lead from conception to completion.. * Proven ability to use Microsoft Office suite of products including Word, Excel, Power Point and Outlook calendar and e-mail. * Excellent communication, typing and written skills including composing correspondence with a high sense of urgency and responsiveness. * Ability to multi-task and work well under pressure with a calm demeanor. * Must have a proactive approach, initiative and the ability to anticipate problems, propose appropriate solutions and follow through. * Demonstrate highly effective interpersonal skills to handle a range of interactions. Assimilate, interact and communicate effectively with individuals at all levels of the organization while demonstrating poise, tact, and diplomacy. * Effective organizational, project management, time management and event planning skills. * Knowledge of process, project and program management theory and practices, and the ability to apply them confidently About Richmar Associates Inc.: For more than forty years, Richmar Associates has connected talented job seekers with Silicon Valley businesses from start-ups to Fortune 500. We specialize in the temporary and direct placement services business. Based in the Silicon Valley, Richmar offers staffing solutions that include temporary, temp-to-hire, payroll service, vendor management and direct placement services to clients in the High-Tech Industry. Richmar is an Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status. Company website: http://www.richmarstaffing.com Posted date: 17 hours ago

Skills

microsoft office, microsoft excel, event planning, microsoft word, event management, time management, communication, organization, microsoft outlook, marketing, project management, program management, business strategy, travel arrangements, calendar management

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