Event Coordinator - Alumni Relations
University of Colorado
University of Colorado | CU Anschutz Medical Campus
Office of Advancement
Event Coordinator - Alumni Relations
Position #760493 - Requisition #16149
* Applications are accepted electronically ONLY at www.cu.edu/cu-careers *
The University of Colorado Anschutz Medical Campus seeks individuals with demonstrated commitment to creating an inclusive learning and working environment. We value the ability to engage effectively with students, faculty and staff of diverse backgrounds.
The Office of Advancement has an opening for a full-time University Staff (unclassified) Event Coordinator position.
The University of Colorado Anschutz Medical Campus is a public education, clinical and research facility serving 4,500 students, and a world-class medical destination at the forefront of life-changing science, medicine, and healthcare. CU Anschutz offers more than 42 highly rated degree programs through 6 schools and colleges, and receives over $500 million in research awards each year. We are the single largest health professions education provider in Colorado, awarding nearly 1,450 degrees annually. Powered by our award-winning faculty, renowned researchers and a reputation for academic excellence, the CU Anschutz Medical Campus drives innovation from the classroom to the laboratory to the delivery of unparalleled patient care. Read
CU Anschutz Quick Facts here
Due to our continued growth, we are recruiting for an Event Coordinator for the Office of Advancement at the University of Colorado Anschutz Medical Campus. This position is responsible for the full execution of alumni engagement opportunities. This position will work with both partners in Alumni Relations, Advancement and other areas of the Schools and Colleges, to identify alumni activities that meet identified strategic priorities and take ownership of the planning, preparation and execution of the engagement activities, 20-30 events per year.
The Event Coordinator will serve as the point of contact for all events that involve alumni as the primary audience. They will be responsible for vision and creation of a budget request to support proposed engagement activities to the Assistant Vice Chancellor for External Relations and/or Senior Director of Alumni Relations. This position will manage all aspects of the event, including research of best practices on how to run the activity effectively, production of all materials for the event (including content creation and design input), creation and management of the event budget, management of the online registration system and acceptance of payments in accordance with fiscal policies, negotiation of contracts with vendors, management of vendor relationships beyond contract completion, coordinate and maintain healthy working relationships with vendors including, but not limited to: caterers, florists, print shops, community members, and department/unit representatives, management of on-site production of the event and post event details, coordination and management of event volunteers (including training), development of briefing materials for leadership and analysis of the success of the activity. The Event Coordinator will manage email administration, event processing, client services support, web content, communications and branding for alumni engagement opportunities. They will lead or delegate the distribution of event invitations, newsletters and event communications.
This position will be responsible for capturing event data in Advance and/or SalesForce for the creation and analyzation of reports. They will collaborate with Central Advancement Services to establish reporting templates, criteria and data inclusions to measure year-over-year engagement. These reports and data will review and analysis of trends emerging from engagement opportunities. They will draft predictions for successful engagement opportunities or areas of improvement to be shared with the Assistant Vice Chancellor for External Relations and/or Senior Director of Alumni Relations.
The Event Coordinator is a key member of the Alumni Relations team. They will be responsible for leading planning with the team in coordination with communications, donor relations and campus schedules and assisting with determining the capacity for the number of events produced each year. This position will be a partner in identifying activities that best meet the goals for Alumni Relations.
Salary and Benefits:
The hiring range for this position is $48,000 to $55,000 and is commensurate with skills and experience.
Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.
Total Compensation Calculator: https://www.cu.edu/employee-services/total-compensation
Diversity and Equity:
Please click here for information on disability accommodations: http://www.ucdenver.edu/about/departments/HR/jobs/Pages/JobsatCUDenver.aspx
The University of Colorado Denver | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.
The University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.
A bachelors degree from an accredited institution.
2-3 years of professional experience in event planning and/or event support.
Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelors degree on a year for year basis.
* 3 years of professional experience in higher education (or a comparably complex organization), alumni relations, development, stewardship, advancement services or related field.
Experience planning high profile events focused on alumni community building and increasing awareness of the priorities of the campus ranging in size from 5-500 attendees.
Experience working in development, non-profit and/or healthcare industries.
Experience with online event registration including ticketed events.
Ability to communicate effectively, both in writing and orally.
Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
Outstanding customer service skills.
Demonstrated commitment and leadership ability to advance diversity and inclusion.
Ability to manage all aspects of event planning and related finances,
Ability to track and manipulate event data
event management, event planning, communication, writing, newsletters, customer service, microsoft word, leadership, training, negotiation, analysis, recruiting, organization, finance, administration