11400000 - OR-BIOTECH DEVEL INCUBATOR
University of Florida, United States
Updated: about 8 hours ago
Location: Gainesville, FLORIDA
Deadline: 18 Jul 2019
Administrative Support Assistant II
This non-exempt Administrative Support Assistant position is located at one of UFs satellite sites, the Sid Martin Biotechnology Development Incubator in Progress Corporate Park in Alachua, Florida, 15 miles north of campus. This hourly employee is the first one seen by all who enter the Incubator and is required to be professionally dressed and courteous at all times. Punctuality and maturity is extremely important since this person is expected to be ready to answer phones and greet visitors by 8 am each morning, Monday-Friday.. A team player that is able to work and assist fellow staff and most importantly the clients is a necessity. The incumbent must demonstrate proficiency in general and moderately complex administrative functions within the Sid Martin Biotechnology Development Incubator (BDI).
Greet client company and program visitors
Assist visiting sales reps: Respond to routine questions or issues regarding policies, procedures, and processes and ensures compliance with BDI standards.
Use multi-line phone system
Maintain employee photo board and news board; Prepare and update PowerPoint slides for lobby displays
Daily opening including TVs, making coffee, straightening up lobby
Maintain accurate filing system
Create/ update communication distibution lists in Outlook, Constant Contact and Excel
Order and maintain inventory of program office supplies
Maintain client IDs in UF Identity Register
Other administrative support as requested
Typing for staff as needed
Program Support (includes direct service to client companies)
Make conference room reservations; post reservations daily
Use and assist client companies with use of office equipment
Handles mail and package deliveries
Coordinates scheduled networking socials and workshops (average 3x per month)
Obtain or create email invitation for events
Order food supplies and pickup as necessary
Order and pick up from Sams and Publix for events
Set-up and clean-up for events
Keep refrigerators, kitchens and coffee area cleaned and stocked
Commensurate with education and experience
High school diploma or equivalent and four years of relevant experience.
Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience. Attainment of a score of at least 35 cwpm on an approved typing test.
Experience with Outlook and multi-line phone system. Word processing skills required. Professional manner and good customer service skills essential. Proficiency in general and moderately complex administrative functions. Ability to cross process and prioritize tasks a must.
Special Instructions to Applicants:
In order to be considered for this position, you will need to provide a cover letter, resume, and a list of references.
A criminal background check is required for this position.
This position is eligible for veterans preference. If you are claiming veterans preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
Health Assessment Required: No
biotechnology, microsoft excel, microsoft powerpoint, microsoft word, customer service, communication, sales, microsoft outlook, event management, bioinformatics, sequencing, life sciences, genomics, functional genomics, proteomics