Administration Interns

Job Title

Project Administration Intern (Available June 2024)

Job Location

Oakland, CA

Job Overview

• Learning and complying with our defined document control systems and procedures
• Processing project RFIs and Submittals
• Assisting with the preparation and submission of reports, specifications, correspondence, spreadsheets, and presentations to ensure that the highest quality editing and formatting are presented following branding guidelines
• Assisting with bid support tasks
• Client Relationship Manager (CRM) data entry
• Attending project meetings and providing follow-up support, including preparing meeting notes, agendas, action lists, reminders, and actions items
• Conducting research, collecting, and analyzing data to prepare reports and documents
• Performs other duties as required

Compensation

• Oakland Hiring Range - The good faith base salary hiring range for this job if performed in Oakland, CA is $26.00 to $37.00 per hour. Please note hiring ranges for candidates performing work outside of Oakland, CA will differ.
• Flexible Working - We believe that flexible arrangements create a more inclusive way of working that supports our diversity and the wellbeing of our people. Options for remote work are available throughout the program.

Responsibilities

• Learning and complying with our defined document control systems and procedures
• Processing project RFIs and Submittals
• Assisting with the preparation and submission of reports, specifications, correspondence, spreadsheets, and presentations to ensure that the highest quality editing and formatting are presented following branding guidelines
• Assisting with bid support tasks
• Client Relationship Manager (CRM) data entry
• Attending project meetings and providing follow-up support, including preparing meeting notes, agendas, action lists, reminders, and actions items
• Conducting research, collecting, and analyzing data to prepare reports and documents
• Performs other duties as required

Requirements

• High school diploma or equivalent; must be enrolled in an accredited university/college program.
• Pursuing Business Administration, Project Management courses/degree or related field is preferred.
• Minimum of 3.0 GPA or higher
• Knowledge of MS Office Suite applications and other standard applications/software programs and databases (candidates will be tested to determine skill level)
• Excellent verbal and written communication skills
• Ability to perform in a team-oriented environment
• Energetic and eager to tackle new projects and ideas
• Good attention to detail and organizational skills
• The ability to handle confidential assignments with tact and diplomacy
• The ability to work in a deadline-driven environment
• Proactive, self-motivated with excellent interpersonal skills
• Ability to work independently or as a team member while maintaining focus and productivity
• Excellent time management skills and discipline to work remotely
• Candidate must be eligible to work in the US without the need for employer sponsored work authorization now or in the future to be considered for this role

We're excited for you to apply!