Office Administrator

job - full time, paid

Lingo Staffing, Inc.
Richmond, VA
Posted 35 Days ago
Lingo Staffing, Inc.
Richmond, VA
job - full time, paid
Posted 35 Days ago


Job Description


The ideal candidate will be responsible for performing all administrative and operational functions in support of Glen Allen, Virginia’s installation activities including, but not limited to:

• Microsoft Dynamics Solomon data entry – mainly cutting POs and helping with projects and service entry.

• Answering all in-coming business calls relating to Richmond office business, with a focus on maintaining total customer service.  Research inquires and issues and assist with problem resolution in a timely manner;  

• Ordering clothing for all  branch offices.  Maintain clothing supply for daily distribution to field personnel;

• Maintaining Richmond office supplies and coffee, water cooler, kitchen, and vending machine supplies.  Prepare coffee machine for daily use, and coordinate maintenance visits with vendors.  Make recommendations on vendor pricing and product availability during contract renewals;

• Maintaining and distributing company-wide phone log and pager list as needed;

• Maintaining attendance log in software database including typing recorded messages daily, inserting e-mail notes as necessary and entering timecard information weekly;

• Collecting and preparing all preliminary paperwork for installer reviews and present to Regional Operations Manager for final form;

• Providing front-desk receptionist functions including greeting visitors, signing for packages, etc.;

• Providing general clerical services to Richmond Operations including typing client letters and quotes for Account Management team, mailing Q&A surveys and letters, assembling submittal packages, and assisting with other miscellaneous office projects as needed.  Maintain Richmond Operations department filing system;

• Generating timecard letters outlining discrepancies, and distribute to field personnel, following up and ensuring payroll receives necessary copies of corrected timecards;

• Maintaining adequate supply of all Richmond internal field forms;

• Performing as secondary back-up to Operational Support Specialist, Service Coordinator and Materials/Warehouse Coordinator; 

• Other duties as assigned. 


Position Requirements

• Minimum of two years administrative experience in an office environment; 

• Experience in the construction or cable installation industry desirable;

• Excellent written and verbal communication and interpersonal skills;

• Excellent organizational skills; ability to prioritize job responsibilities to meet deadlines in a fast-paced work environment;

• Professional, team-oriented work ethic; 

• Ability to work with minimal supervision with excellent problem-solving skills; 

• Ability to maintain objectivity and confidentiality when dealing with business concerns and personnel issues;

• Proficiency in MS Office required;

• Experience in performing basic mathematical calculations;

• Adherence to regular attendance and normal scheduled hours;

• High school diploma or GED required; college degree or equivalent experience desirable.


Company Description

Lingo Staffing, Inc. is dedicated to providing our employees with an honest and effective working environment where every employee, individually and collectively, is devoted to providing our clients with exceptional effort, extraordinary service and personal integrity. By earning the satisfaction of our clients and the pride of our employees, we will become the preeminent provider of staffing solutions.


customer service, microsoft word, research, data entry, payroll services, problem solving, organization, typing, filing, confidentiality, scheduling, clerical, team-oriented, business, written and verbal communication

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