About the role
Role
Svitla Systems Inc. is looking for a well-organized Executive Assistant for a part-time position (4 hours per day) to provide support to the US management in its office in Corte Madera, Marin County, California. It is a great opportunity to build relationships with high-level executives and improve our organization's overall efficiency. Working hours are 9 a.m. to 1 p.m.
Requirements
- Solid skills in time management with the ability to prioritize tasks and meet deadlines.
- Strong knowledge of Word, Excel, Outlook, and PDF tools.
- Excellent verbal and written communication skills.
- Strong organizational skills with the ability to manage multiple tasks and priorities simultaneously.
- Effective problem-solving and decision-making abilities.
- Proactive, self-motivated, and able to work independently with minimal supervision.
- Strong interpersonal skills.
- Bachelor's degree is required.
Responsibilities
- Answer and direct incoming phone calls in a professional and timely manner.
- Lead the activities related to the ISO 9001 2000 certification: contact with auditors, schedule audit, coordinate with internal process owners.
- Coordinate travel arrangements.
- Prepare, format, and distribute reports and other business documents.
- Maintain organized filing systems and ensure accurate document management.
- Collaborate with global offices and teams to collect, verify, and consolidate required information.
We Offer
- US and EU projects based on advanced technologies.
- Competitive compensation based on skills and experience.
- Flexibility in workspace, either remote or our welcoming office.
- Bonuses for article writing, public talks, and other activities.
- Free tech webinars and meetups organized by Svitla.
- Regular corporate online activities.
- Awesome team, friendly and supportive community!