Secretary II - Student Well and Mental Health

Position

Secretary II - Student Well Being and Mental Health

This posting is being used to fill various Secretary II positions at the specified location.

Salary Range

Secretary II, SR-14: $4,054.00 per month

Responsibilities

• Greets visitors to the office and answers the telephone; refers calls and callers to supervisor and other staff based on knowledge of the work of the organization; takes messages for the supervisor; makes appointments for the supervisor and reminds the supervisor of appointments; gives direct factual information in response to specific inquiry when there is no question as to the propriety of releasing such information

• Receives and opens incoming mail and refers to the supervisor unless referral can be made to another staff member; attaches previous correspondence and other related matters to correspondence requiring supervisor's attention; sends routine acknowledgments or selects form letters in response to routine inquiries; composes routine correspondence for supervisor's review requiring specific knowledge of operational methods, procedures, policies or other information; reviews all outgoing correspondence for typographical accuracy and conformance with procedures

• Establishes and maintains subject matter, alphabetic and/or chronological files, and supplies records upon request or in anticipation of supervisor's need

• Procures supplies, equipment, repair and maintenance services and the like, through agency channels

• Consults or studies specific books, manuals, catalogs or other sources in order to obtain desired information

• Makes assignments of facilities, vehicles, equipment or similar items to provide for efficient and optimal use

• Orally relays messages and instructions to other subordinates of the supervisor

• Allocates debits, credits, costs, charges or other similar bookkeeping items of operational procedures to correct accounts or classifications

• May typewrite straight copy from correct copy or rough drafts; prepares duplicating machine stencils and/or master copies

• May take dictation using shorthand or a steno-type machine and transcribe using a typewriter; takes general notes and/or minutes at meetings or conferences by longhand, shorthand or steno-type machine

• Explains details of services, methods or policies

• Reviews the work of others, calling attention to the use of incorrect procedures or methods and to correct entries or results

• Approves or recommends rejection of applications, requests, claims or other items following operational policies or rules of action

• May supervise clerical subordinates and others in the performance of highly complex clerical work on a regular and continuing basis

Experience Requirements

Applicants must have had work experience of the kind and quality described below and in the amounts shown:

• General Clerical Experience: 0.5 years
• Specialized Clerical Experience: 2.0 years
• Total Experience: 2.5 years

General Clerical Experience

General Clerical Experience involves tasks demonstrating knowledge of English grammar, spelling, and arithmetic; ability to read and understand oral and written instructions; and to speak and write simply and directly.

Specialized Clerical Experience

Specialized Clerical Experience involves progressively responsible typing, stenographic, and/or substantive clerical work that demonstrates knowledge of common office appliances and equipment and ability to carry out procedures in clerical work systems and perform secretarial tasks such as telephone reception, file maintenance, travel arrangements, correspondence composition, information retrieval from files, and format review.

Substitutions Allowed

Any combination of work experience and/or education that clearly demonstrates comparable knowledge, skills and abilities may be accepted as satisfying a portion or all of the minimum qualification requirements.

Substitution of Education for Experience

Graduation from high school with courses in basic English and arithmetic may be substituted for the six months of General Clerical Experience.

Successful completion of a substantially full‑time equivalent clerical, stenographic or secretarial curriculum leading to a degree or diploma at an accredited community college or technical school including courses in business English, arithmetic, office clerical…