2026-2027 Functions Facilitator Fellowship

2026-2027 Functions Facilitator Fellowship

The National Museum of Mathematics is pleased to announce the MoMath Functions Facilitator Fellowship program. A limited number of May 2026 graduates from around the country will be accepted for this highly selective, paid, year-long opportunity to work in museum administration at the National Museum of Mathematics, where they will:

• Ensure all events in the Museum, particularly private events, meet and exceed expectations of excellence.
• Serve as the first point of contact for potential clients and vendors.
• Provide full customer service and administrative support related to venue sales, events, donors, and members.
• Conduct research with a targeted focus to identify and cultivate potential clients.
• Actively market the Museum space for events, working both directly and in collaboration with the communications team.
• Build and maintain relationships with event planners, caterers, vendors, donors, and members to promote events, donations, and membership.
• Respond to general inquiries and provide specific information about availability, features, restrictions, and contract terms.
• Arrange and conduct venue tours for prospective clients and provide thorough follow-up to close event sales.
• Manage and maintain an accurate rental calendar to avoid or mediate scheduling conflicts.
• Oversee planning and logistical needs related to event production, including meeting with clients and caterers on site as needed.
• Work closely with the finance team to maintain and update client event files, ensure accurate and timely invoicing, track accounts receivable, and monitor revenue and expenses.
• Collect and maintain required documentation from customers and vendors, including licenses, certificates of insurance, and hold harmless agreements.
• Maintain accurate and up-to-date membership and donor information.
• Acknowledge, communicate, and record all donations.
• Coordinate audiovisual needs, catering, vendor schedules, staffing, set-up, access, and cleaning.
• Coordinate load-in and load-out with vendors and internal staff.
• Communicate with floor managers, staff, technology team, and other internal teams to ensure events are executed at a high level of excellence.
• Be available in person during events to address any issues that may arise.

The successful candidate will have:

• Bachelor's degree or equivalent with a 3.5 GPA or higher; math or STEM majors preferred but not required.
• Experience planning and running events; sales experience a plus.
• Ability to approach events through a customer service and fundraising lens.
• Excellent written and verbal communication skills.
• Keen attention to detail.
• Strong organizational skills and ability to manage multiple projects simultaneously.
• Proven record of sound judgment in executing responsibilities.
• Efficient administrative skills; familiarity with Microsoft Office Suite.
• Ability to work independently and collaboratively.
• Ability to adapt quickly and troubleshoot effectively.
• Flexibility in scheduling, including multiple evenings per week and some weekends, sometimes with short notice.
• A positive, can-do attitude.
• Authorization to work in the United States for 14 months without visa sponsorship from the Museum.

This is an hourly position paid at $20 per hour. Total compensation for the 2026–2027 fellowship program will be approximately $50,000, with roughly $47,000 paid during the program and a $3,000 completion bonus.

To apply, please email the following to [email protected] with a subject line that includes "MoMath Functions Facilitator Fellowship" and your first and last name:

• A cover letter that explains how you meet the qualifications for the position.
• A current résumé, including grade point average.
• A statement describing your views on mathematics or a life experience you've had related to mathematics (no more than one page, please).
• Three letters of reference, including two from your college math professors and one from your most recent manager or supervisor from a position you've held. (Letters should be submitted directly by your recommenders to [email protected].)