Accounts Receivable Administrator

Position Purpose

This position is responsible for accounts receivable and credit functions including but not limited to, invoice reviewing, accounts receivable aging monitoring, and performing, reviewing and advising on credit provided to potential customers.

Essential Duties

• Performs credit and background checks on potential customers and advises management on findings and limits to be extended
• Prepares formal credit analysis on new customers for management review
• Monitors customer status to ensure appropriate release of credit holds
• Reviews files, reports and financial status of existing customers ensuring current information supports extended credit limits
• Monitors accounts receivable aging and recommends actions to be taken on delinquent accounts
• Prepares daily cash application and posts payments
• Investigates any cash receipt discrepancies
• Customer account maintenance including write-offs, credit rebills and A/R billing adjustments
• Provides hands-on support to entry level accounts receivable clerks along with other accounting staff members
• Communicates any credit or collection issues with Sales personnel
• Reviews commissions invoices and approves for payment
• Assists with GL account analysis and month end reconciliation
• Reviews all accounts receivable invoices prior to delivery to customer

Non-Essential Duties

• Filing and other clerical duties as needed
• Assists with special accounting projects
• Builds working relationships with other wine industry credit personnel

*Other duties may be assigned*

Minimum Requirements

Education and Experience

• Bachelors degree in business or equivalent experience

Knowledge, Skills, and Abilities

• Skills in use of computers
• Knowledge of ERP systems
• Ability to compile and research data
• Proficient in Microsoft Office

Work Standards

• Acts in a manner reflective of the Company culture of High Moral Standards, Innovation and Continuous Evolution, Trust in Team, Continuous Improvement, and Sustainable Relationships
• Communicates, interacts, and works effectively with others; receptive to feedback and coaching; voices concerns in a constructive manner
• Demonstrates commitment to safety first; communicates safety concerns; promotes a safe work environment based on established safety standards and training
• Follows all Company policies and procedures

Additional Comments

*Management retains the discretion to add to or change the duties of the position at any time.*