Administrative Assistant

Working at Foresight

Foresight is a Florida-based construction management firm with locations in Gainesville, Tampa, and Jacksonville. Since 2008, we've grown into one of the fastest-growing firms in the region, leading complex, high-impact projects across the Southeast and the Caribbean. We specialize in government, education, healthcare, industrial, institutional, and commercial work. Our teams are known for delivering with consistency, professionalism, and a strong commitment to operational excellence, earning trust and building long-term relationships.

We've also been named one of Florida's Top 100 Places to Work and recognized by Inc. as one of America's fastest-growing private companies because we invest in our people just as much as our projects.

At Foresight, we don't just build projects — we build careers. That starts with a strong onboarding process, clear expectations, and real opportunities to grow. Whether you're in the field or the office, you'll be part of a team that values accountability, problem-solving, and follow-through.

Our name reflects how we operate: we plan ahead. We stay proactive, communicate early and often, and do the work up front to set our teams — and our projects — up for success.

Our Core Values guide everything we do:

• Can-Do Attitude
• Ownership Mentality
• Responsiveness
• Spirit of Excellence

If you're looking for a place where you can do meaningful work, be part of a strong team, and grow your career — we'd like to meet you. At Foresight, we're building more than just structures. We're building something that lasts.

About the Role

We are seeking a dependable, detail-oriented Part-Time Administrative Assistant to provide hands-on office and administrative support at our Gainesville headquarters. This role is ideal for someone who enjoys organization, takes initiative, and has a service-minded approach to helping an office run smoothly.

This position will support general office needs, meeting preparation, light administrative tasks, and practical day-to-day support for company leadership and team members. The right person will be reliable, proactive, professional, and willing to jump in where needed.

Schedule: Part-time, in-office at our Gainesville headquarters. Primarily morning hours preferred. Potential for additional hours or future full-time opportunity based on company needs and role fit.

What You'll Do

Office & Administrative Support

• Help keep the office organized, stocked, clean, and prepared for the day.
• Assist with general office needs, including supplies, mail, deliveries, filing, scanning, printing, and errands.
• Provide general administrative support to team members and departments as needed.

Leadership & Meeting Support

• Provide practical day-to-day support for company leadership, including lunch coordination, meeting preparation, and general office-based needs.
• Prepare meeting spaces by ensuring rooms are clean, organized, stocked, and ready for use.
• Print, organize, or prepare meeting materials, agendas, notes, and other documents as needed.
• Assist with internal meetings, team lunches, office events, celebrations, and other company gatherings.

Light Accounting & Operations Support

• Assist with basic administrative support for accounting, payroll, and operations teams as needed.
• Help collect, scan, organize, and route documents such as timesheets, reimbursements, invoices, vendor paperwork, or project-related items.
• Support basic tracking, data entry, document organization, and follow-up tasks.
• Help ensure routine administrative items are handled accurately and in a timely manner.

Qualifications

• Reliable, punctual, and able to work independently.
• Organized, detail-oriented, and consistent with follow-through.
• Friendly, professional, and service-minded.
• Comfortable handling a variety of tasks and shifting priorities.
• Willing to assist with both administrative work and hands-on office support.
• Able to handle confidential information appropriately.
• Proficient with basic technology, including Microsoft Outlook, Word, Excel, and general office equipment.
• Valid Florida driver's license and reliable transportation for occasional local errands.

Preferred Experience

• Prior experience in an administrative assistant, office coordinator, receptionist, operations support, or similar role.
• Experience supporting an office, leadership team, accounting department, or operations team.
• Comfort using email, calendars, shared files, and basic business systems.
• Experience helping coordinate supplies, meetings, events, vendors, or office logistics.

Benefits

• Best in-class work culture
• On-site gym
• Paid time off
• 401(k) retirement savings program
• Weekly pay cycle
• Paid training, certifications, and career development