Administrative Assistant - Professional Learning Services, Columbus OH Center

This full-time position is under the supervision of and reports to the Director of Professional Learning Services (PLS) at Ashland University’s Columbus, OH Center. The Administrative Assistant provides support services to PLS.

• Completes administrative office and clerical work including serving as a resource person to inform interested individuals about PLS.
• Assigns and maintains class numbering system and database.
• Prepares and forwards agreement forms to school districts and vendors.
• Enters registrations into computer system.
• Processes credit/debit card and check payments.
• Balances payment records and forwards to business office.
• Maintains files on grade sheets, syllabi, and contracts.
• Creates and updates the class schedule on the web page.
• Updates and maintains the web page information.
• Responds daily to email communications.
• Prepares reports under the direction of the Director.
• Demonstrates necessary human relations skills in order to maintain a friendly, helpful atmosphere working with instructors, students, and school district personnel.
• Maintains current and accurate records on the computer.
• Maintains sufficient office supplies/forms for PLS.
• Prepares regular mailings to superintendents, curriculum directors, adjuncts, and others for PLS via US Mail and email.
• Processes check requests and supplement contracts for PLS.
• Performs other duties requested by the Director.

Required Qualifications

• Minimum of a high school diploma.
• Experience as an administrative assistant in a university or school setting desired.
• Ability to work at both the Ashland University Main Campus and Columbus OH Center.
• Applicant must be currently authorized to work in the United States. Ashland University will not sponsor or take over sponsorship for an employment visa.

Preferred Qualifications

• Associates or Bachelor’s Degree in an associated field of education.

Physical Demands

• An eight (8) hour workday with some flexible scheduling.
• Subject to frequent interruptions.
• Extensive use of computer and keyboard.
• The physical conditioning necessary for sitting for prolonged periods of time.
• Visual acuity to review written documents.
• Ability to hear and understand speech in face-to-face contact and on the phone.
• Manual dexterity to operate telephone and keyboard.
• Occasionally assist with classroom set-up (rearranging tables and chairs, technology, etc.)
• Ability to lift file storage boxes.