Administrative Assistant - Recruitment, Onboarding, and Retention

Details

Open Date 11/06/2026

Requisition Number PRN17578N

Job Title Administrative Assistants

Working Title Administrative Assistant - Recruitment, Onboarding, and Retention

Career Progression Track S00

Track Level S3 - Skilled, S2 - Intermediate, S1 - Entry Level Support

FLSA Code Nonexempt

Patient Sensitive Job Code? No

Type Non Benefited Staff / Student

Temporary? No

Standard Hours per Week Up to 40 hours per week will be offered from start date until February 1, 2027. After this, the position will be 19 hours per week.

Full Time or Part Time? Part Time

Shift Day

Work Schedule Summary

Specific work hours are flexible within the Museum’s core business hours of 9 AM – 5 PM. Occasional evening or weekend work may be needed.

Is this a work study job? No

VP Area Academic Affairs

Department 00018 - Utah Museum of Natl Hist Oper

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range $17.50-$19.50 per hour

Close Date 11/20/2026

Priority Review Date (Note - Posting may close at any time)

Job Summary

The Administrative Assistant helps the Manager of Recruitment, Onboarding, and Retention and the Volunteer Coordinator with day-to-day office tasks associated with NHMU’s Volunteer and ROAR Programs. This position offers a broad scope of routine responsibilities as well as ad hoc projects. The variety of tasks allows multiple opportunities to expand your professional skills in a dynamic work environment.

Responsibilities

The Administrative Assistant will:

• Handle weekly routine office tasks associated with the logistics of NHMU’s Volunteer Program.
• Provide human resources support for NHMU’s onboarding processes.
• Respond to inquiries about the organization and its work.
• Assist with volunteer events, including recruitment and orientation.
• Maintain supplies inventory for volunteer lounge, program activities, and events.
• Collaborate on additional projects as assigned. This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to the job.

Minimum Qualifications

EQUIVALENCY STATEMENT : 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).

Department may hire employee at one of the following job levels:

Administrative Assistants, I: Requires little to no related experience.

Administrative Assistants, II: Requires at least 1 year of related experience.

Administrative Assistants, III : Requires 3+ years of related experience.

Preferences

Experience using Microsoft 365 business tools

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.

Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX ( OEO ). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the: University of Utah Non‑Discrimination page (https://www.utah.edu/nondiscrimination/) . Online reports may be submitted athttps://oeo.utah.edu

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