Administrative Assistant - Website Management

About Indiana Finance Authority:

In order to provide economic efficiencies and management synergies and enable the State of Indiana ("State") to communicate as one voice with the various participants in the financial markets, the Indiana Development Finance Authority, the State Office Building Commission, the Indiana Transportation Finance Authority, the Recreational Development Commission, the State Revolving Fund Programs and the Indiana Brownfields Program were consolidated into a new and separate entity called the Indiana Finance Authority ("IFA") on May 15, 2005. The Indiana Health and Educational Facilities Finance Authority was also merged into the IFA, effective July 1, 2007.

A Day in the Life:

• Must be able to work on-site Monday through Friday for a total of 37.5 hours/weekly, with flexibility between the hours of 8am to 5pm.
• Answer and screen telephone calls; respond to routine inquiries and/or make appropriate referrals
• Provide administrative support to IFA’s Environmental Programs Team
• Type correspondence, memos, forms, and reports
• Make copies as requested
• Deliver items or arrange for delivery of items as requested
• Perform other administrative duties and related tasks as required
• Maintain, create, and prepare files
• Preparing documents to send to State Records for retention.
• Manage electronic files (i.e., scanning, pdf, downloads, etc.)
• Appropriately distribute incoming mail and other materials
• Serve as key operator of all office machines, including performance of routine upkeep
• Maintain inventory of office supplies, equipment supplies, kitchen supplies, etc.
• Coordinating website development and managing content
• Defining goals, creating timelines, delegating tasks, and coordinating with cross-functional teams on website enhancements or new features rollouts
• Manage trustee fee receivables.
• Maintain transcript library.
• Manage IFA fleet vehicle
• New hire tasks at the Environmental Programs office.

What You'll Need for Success:

• Competent with daily use of current technology / social media, etc.
• A degree in business or communications is a plus
• Office experience or accredited training preferred
• Ability to exercise independent judgment within established guidelines and procedures
• Highly organized – able to handle multiple tasks efficiently
• Experience with Microsoft Word, Excel, PowerPoint, Outlook, Teams, CMS software, and Marketing Cloud.
• Typing skills – minimum 50 wpm
• Above-average clerical skill; knowledge of English grammar, spelling, and punctuation
• Good interpersonal relationship skills; ability to communicate with persons of all educational and social backgrounds

Supervisory Responsibilities/Direct Reports:

This role may be utilized in a supervisory capacity based on agency needs.