Administrative Support Coordinator I

Position Summary

The Department of Women's, Gender, and Sexuality Studies at San Diego State University is seeking a highly organized and detail-oriented Administrative Support Coordinator to join their team. This position offers an exciting opportunity to support academic operations, faculty and personnel processes, budgeting, and day-to-day department coordination that contribute directly to department success and operations.

Key Responsibilities:

• Academic and Faculty Support: Prepare faculty and instructional staff appointment documentation, maintain workload and instructional records, assist with course scheduling and room coordination, and support faculty evaluation processes through deadline tracking and confidential record maintenance.
• Business and Financial Support: Support department financial processes of purchasing, reimbursement, travel, honoraria, and related transactions, while monitoring budgets, reconciling accounts, maintaining financial records, and helping faculty and staff comply with purchasing and travel procedures.
• Personnel Administration: Prepare faculty and staff appointment paperwork, maintain confidential employment files, coordinate onboarding, process payroll and student time reporting, and assist with RTP documentation and review files.
• Administrative Operations and Office Coordination: Coordinate daily department operations by supporting the Department Chair, serving as the primary office contact, maintaining files, supplies, equipment, and records, and coordinating meetings and events.

Position Information

• This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position.
• This position is designated non-exempt under FLSA and is eligible for overtime compensation.
• Standard SDSU work hours are Monday – Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.
• This position is approved for one day of telecommuting with onsite work in San Diego.

As part of the California State University (CSU) system, San Diego State University helps power one of the largest and most impactful public university systems in the nation. See what it’s like to work at the CSU—watch our video and imagine your future here: Working at the CSU.

Department Summary

SDSU’s Department of Women's, Gender, and Sexuality Studies is a rigorous interdisciplinary, cross-cultural, and transnational discipline rooted in feminist theory and shaped by the social sciences, humanities and natural sciences, as well as movements for social justice. Feminist scholarship and teaching provide students with effective tools to dialogue across difference, restructure knowledge, and participate in the process of social change. The program cultivates skills in writing, research and presentation, and provides opportunities to engage in feminist activism locally, nationally, and internationally through travel/study, community-based service learning, and internships in various organizations. The Department is also the institutional home for the LGBTQ+ Studies program and the Science, Technology, and Society Studies minor.

For more information regarding the Department of Women's, Gender, and Sexuality Studies, click here.

Education and Experience

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly lean new office support technology systems and software packages is also a prerequisite.

These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

Key Qualifications

• Experience supporting diverse populations and cross-collaborating with a variety of stakeholders and leadership levels.
• Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures.
• Experience working with and supporting LGBTQIA+ students, staff, faculty, or community members is preferred.

Compensation and Benefits

San Diego State University offers competitive compensation and a comprehensive benefits package designed to support your well-being and professional growth.

Compensation: Step placement will be determined based on relevant qualifications and professional experience, in alignment with the department’s budget and equity guidelines.

• Initial step placement is not expected to exceed Step 1 ($4,047).
• Salary step placement for internal applicants will follow the CSUEU Collective Bargaining Agreement.
• CSU Classification Salary Range: $4,047 – $5,896 per month (Step 1 – Step 20).
• Future increases, including step advancements, are subject to contract negotiations.
• Salary step placement for internal applicants will follow the CSUEU Collective Bargaining Agreement.

Full Benefits Package Includes:

• Generous Time Off: 15 paid holidays, vacation, and sick leave.
• Retirement: CalPERS pension plan with retiree healthcare, and reciprocal agreements with other California public retirement systems, including the UC.
• Health Coverage: Medical, dental, and vision options at low or no cost.
• Education Support: CSU tuition fee waiver for employees and eligible dependents.
• Optional Offerings: FlexCash, life and disability insurance, legal and pet plans.
• Campus & Community: Access to the library, campus events, employee groups, and volunteer and social activities.

Our benefits are a significant part of total compensation. Learn more at the SDSU Benefits Overview.

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